Treasurer

I'm sorry that a scheduling conflict will prevent me from being there in person at tomorrow's meeting. To compensate, I'm including not one, not two, but three reports! That should keep you busy.

As usual, the Departmental P&L shows things according to venue, and the Operational P&L breaks down the numbers in that report's FP General column. The Balance Sheet shows where all our stuff is, sort of. The cash numbers are all good, with the caveat that the Vanguard account in QuickBooks is only updated quarterly. A lot of the money in the checking account will be gone this time next month, since it represents Getaway receipts for which expenses are not yet posted.

On the Departmental report, you can see that Swingin' Tern is comfortably in the black, largely due to donations made in memory of Joel Remde. You can also see the first $5,000 of our pass-through donation for the MUF sound system. (And having heard it with my own ears Friday night, I have to say it is smashing.)

In the Operational report, you'll see a good piece of change going out in Cost of Goods, which represents Margaret stocking the shelves with T-shirts, Mugs and Songbooks. We don't really have a good process for valuing that unsold inventory. (Notice that there's no "inventory" line in the Balance Sheet, and their really should be.) QuickBooks doesn't have a native way of doing it, but there are some third-party QuickBooks plug-ins that could. Since it's pretty small potatoes in the overall picture, I've opted not to worry about it. Just understand that the bottom line value in the Balance Sheet is maybe $1,000 less than the organization's true liquidation value.

The same is true of our physical assets. Ideally, everything we own should either be expensed or depreciated. So behind that Fixed Assets number, we should be able to see a breakdown of sound gear, storage boxes, Minstrel banner, signage, traffic cones, etc. In my dreams, I fantasize about truing that up someday. That and bacon ice cream.

Otherwise, I can report that we had another QuickBooks Online webinar this month, with the largest attendance to date. Several repeat offenders, as well as some newbies. Thanks to all who are interested in digging deeper into our financials. I'll probably do one more in the fall, before I am term-limited out of office.

Questions are welcome. And as I've written earlier, if anyone thinks they might like to try the Treasurer gig, don't hesitate to reach out. I kind of like it, myself, but my days are numbered.

Chris Riemer