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FULL MINUTES
February 3, 2015
The February 3, 2015 Board Meeting was called to order at 8:09 pm at the home of Pam Robinson & Bob Safranek.
PRESENT:
Officers: Barrett Wilson, Elizabeth Lachowicz, Andrew Hines, Chris Riemer
Trustees: Bob McNally, Allan Kugel, Joanne Cronin, Lindsey Meyer, Lois DeRitter, Barrett Wilson, Deborah Graham, Jay Wilensky.
Committee Chairs: Ad Hoc Finance – Rachel Streich; Ad Hoc Tech – George Otto; H.S.N.O.I. – Ken Brody; Minstrel Staffing - Barrett Wilson; Membership - Eddie Roffman; Community Services - Pat Brangs; Minstrel Booking - Mike Agranoff; Electronic Comm. - Lori Falco; Newsletter - George Otto; Internal Affairs – Christine DelVecchio, Swingin’ Tern – Leigh Walker, Publicity/Web – Paul Fisher; Sound Reinforcement – Mike DelVecchio; Getaway – Mark Schaffer
Guests: Bob Safranek, Pam Robinson, Pam Turner
ABSENT:
Trustees: Grover Kemble,
Committee Chairs: Merchandising - Gloria Friedman,Special Concerts – Scooter Ferguson
MOTIONS THIS MONTH
Passed:
Motion to accept the minutes with one correction regarding Christine Humphreys as the budding photographer, was seconded and passed unanimously.
Motion Proposed by Andrew Hines to form a new Ad Hoc committee to proactively publicize and capitalize on the Morris Arts Award was seconded and passed unanimously. It is anticipated that this committee will intensively operate over the next two months and last some six or so months longer. Andrew will serve as chairperson.
Motion proposed by Lori Falco to form a new Ad Hoc committee to recommend remedies to assist in bringing FP cash flow back into the black. Lori would be the chairperson. This was seconded and passed unanimously.
Motion to Adjourn passed.
ADMINISTRATION
The January 2015 minutes were accepted with one correction noted by Andrew Hines regarding Christine Humphreys as the budding photographer. Elizabeth Lachowicz moved to accept; seconded and passed unanimously.
President Barrett Wilson welcomed incoming board member Jay Wilensky to fill the balance of Steve Humpreys trustee term.
Barrett is asking anyone to notify him of “Key Dates”. This is something he wants on the calendar going forward. Discussion about filling blank dates for meetings ensued.
PRESIDENTS REPORT
Barrett took an informal poll about who is, and is not getting emails and attachments. Pat Rolston is investigating our insurance situation. If anyone has questions or concerns about the situation please submit them through Barrett. The Morris Arts Award ceremony is coming up. Barrett is handling most of the details and will keep people updated as needed. Guests are welcome, must RSVP and it’s free. Andrew Hines raised the issue of capitalizing on this award ahead of the ceremony and offered to work on it. He made a motion to create an ad hoc committee to pursue & leverage this event through available channels. Andrew will be the chairperson of this effort. Motion was seconded and unanimously approved. Discussion took place and we will make haste to get the word out. Others are encouraged to join and submit ideas for better notoriety. Mike Agranoff also shared details of some arrangements to take place.
TREASURER’S REPORT: See report.
Treasurer Chris Riemer presented and described the attached department P & L report. It was reported that there is $6,597.65 in the money market account; $16,264.76 in the checking account when accounting for outstanding checks. FP made $537 in January after subtracting out 2 donations.
NEW BUSINESS
Mark Schaffer informed the board of a person who has offered to work with FP to apply for grants. Stephanie Macias is known to Mark through his association at NJIT. She will need cooperation at some junctures to gather information. It was agreed that she would work under the Treasurer.
Barrett raised the issue of a donation request from the Trout Organization. By a show of hands, the board decided not to participate.
Barrett raised the question of who will accept the award from Morris Arts. Discussion yielded the consensus that the President should accept on behalf of the organization.
Pam Turner was asked to relate any progress regarding the College Outreach proposal from the January meeting. Pam asked to defer any report until March, and offered that she is she is mixing/mingling with the collegiate crowd and is formulating ideas. Discussion followed.
OLD BUSINESS
AD HOC FINANCE: See 2015 P & L Report and Written Report.
Lori asked Chris to briefly explain the attached 2015 P & L Report. She then went on to explain the Written Report. Rachel took over explaining the written report. Topics covered in discussion included Internal Affairs running the Valentines Concert and Agranoff Endowment/Getaway funding nuances. Being that the Committee has basically completed its work, it would normally self terminate/dissolve. The committee has decided to announce a date in the future as a terminus. A motion was proposed by Lori Falco to create a new Ad Hoc committee to recommend remedies to reverse Folk Project operating losses and move towards profitability, and she would serve as Chairperson. The motion was seconded and passed unanimously. It is expected that the new committee would complete its job within 6 months…but would start making cost saving suggestions sooner.
AD HOC TECHNOLOGY
George Otto deferred until the next Board Meeting.
COMMITTEE REPORTS
Merchandising – Gloria not present.
Special Concerts – Scooter not present.
The Special Concerts committee reported on some of the upcoming arrangements. Pam asked the Board to let her know if the 2015 Benefit concert would be a benefit for FP, MUF or some other cause?
HSNOI – See report.
Ken Brody discussed impacts from a resignation at Cablevision.
SWINGIN’ TERN – See report.
Leigh Walker spoke of the impact from snow & ice in January. They are holding a committee meeting 2/7 to discuss methods of raising additional revenues.
PUBLICITY – See report.
Paul Fisher discussed Facebook invites, likes, etc. Pam is writing an article for the Newsletter. Allan asked, if anyone has been receiving spam under the guise of FP business. Is so, please notify Allan.
MINSTREL STAFFING – See report.
E COMMUNICATION – See report.
Contact <Lori> if you wish to discuss anything offline.
MEMBERSHIP – See report.
NEWSLETTER – See report.
COMMUNITY SERVICES – See report.
MINSTREL BOOKING – See report.
INTERNAL AFFAIRS – See Report.
SOUND REINFORCEMENT – See report.
GETAWAY – See Report.
Registration for Fall Getaway Weekend will be March 1st, 2015.
A motion was made, seconded and passed to adjourn the Board Meeting at 10:09 pm.
Next Meeting: 8 PM on March. 3rd, 2015, at Mario’s Pizza in Randolph - 140 Rt. 10 West K-Mart Plaza - Randolph, NJ. (973) 537-0444
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