Embedded Files
MINUTES
May 5, 2015
The May Board Meeting was called to order at 8:05 pm at the home of Amy Livingston. Agenda http://bit.ly/1EOm8yf
PRESENT: Officers: Barrett Wilson, Elizabeth Lachowicz, Andrew Hines, Trustees: Allan Kugel, Lindsey Meyer, Lois DeRitter, Barrett Wilson, Jay Wilensky, Deborah Graham; Committee Chairs: George Otto, Lori Falco, Barrett Wilson, Eddie Roffman, Pat Brangs, Mike Agranoff, Christine DelVecchio, Leigh Walker, Paul Fisher; Mike DelVecchio, Mark Schaffer, Scooter Ferguson; Guest: Miriam Lebove; ABSENT: Treasurer: Chris Riemer; Grover Kemble, Joanne Cronin, Bob McNally; Note: No quorum.
MOTIONS THIS MONTH
Some board members came late, and some left early. There wasn’t a continuous quorum.
Passed:
Motion to accept the minutes was seconded and passed unanimously.
Motion to Adjourn was seconded and unanimously approved.
ADMINISTRATION:
PRESIDENTS REPORT: Barrett is attending a Grant Writing workshop hosted by Morris Arts on May 12th. They are offering Grant $$$ at this time. Mark Schaffer and Stephanie Macias are attending an earlier session on the same day. Anyone can go, but must register. Bob McNally requests that people submit thoughts to him about items to consider for Trademark. This will be heard in the future. Elizabeth will run the June meeting in Barrett’s absence. Barrett repeated that Bill Dodds is our accountant moving forward. The NJ charitable organization filing was done by Mike Agranoff. Domain must be renewed 7/1. Alan will check with Chris Riemer on term. http://bit.ly/1Pq8U68
SECRETARY: The April 2015 minutes were accepted. Moved by Elizabeth to accept; seconded and passed unanimously.
TREASURER’S REPORT – See reports: Treasurers Report / Dept P&L & Operational P&L at bottom http://bit.ly/1Hk5VVJ
NEW BUSINESS
Merchandising - Elizabeth is working on this. The position is being reviewed to see if it is appropriately still a board position, or just reduce it to an inventory type position. Jay Wilensky suggested that maybe member CD’s could be included. Elizabeth capped the discussion asking for suggestions moving forward, to be heard in June. Barrett stated that eliminating this as a board position helps streamline our large board.
Trade marking - Bob McNally will be reporting on this issue at the June meeting.
OLD BUSINESS
NONE BROUGHT
COMMITTEE REPORTS
MINSTREL BOOKING: See Report & Additional files at bottom –Mixed month w/ avg. attendance of 89.3 for regular shows and 71 including open stage. Month ended $95 in the black. Starting July, Open Stage will be in Terrace Room, IF there is A/C. There are only 29 tickets remaining for the 40th Anniversary concert. (Note: Now Sold Out) Michael states he is considering a second concert. FP should make about $1,600 on this event. Please email opinions. Should this be a board decision? Much discussion ensued. How does Tom Paxton feel? How will Volunteers feel? Straw poll shows 8 people against even considering this. Michael withdrew idea. Capacity is 450, but the feeling is; 400 is better. There will be (3) openers performing (2) songs each; Tom performing (2) 45 minute sets. Kudos to all who put this together. This event will be covered by the press. Other new bookings: Mike Miz 9/4; Andrew Dunn and Pete Fischman & Deb O’Hanlon in 10/23 & David Roth 1/29/2016. http://bit.ly/1B3SPXO
SPECIAL CONCERTS: See Report – Calan concert is on the website. Alan & Scooter are producing UKE NJ 3 8/28-30 at MUF, including Lil Rev, Christine DeLeon, Jim & Liz Beloff, Sara Mazel, Craig Chi & others. No news on NY Uke fest. No tent will be rented until presales hit 75, this year’s breakeven point. Then the breakeven will be 90. Catering to be provided by Scooter’s friend. Tent is $1,300. Paul requested that PR be provided earlier than last year. There may be some kind of breakfast snack. Summer Songs was a huge success and made over $100. Should be back next year. http://bit.ly/1HnjRB6
SWINGIN’ TERN: See Report – April was good, we made $98(not $108 as reported). There are sponsors for dances, so they should earn a profit. Made profit the last 9 out of 10 dances. http://bit.ly/1EOiGUe
HSNOI: - See report - Ken not at meeting http://bit.ly/1EbTHcU
E-COMM: See report – Added many contacts due to Paxton registration process. http://bit.ly/1JPHlfG
INTERNAL AFFAIRS: See report http://bit.ly/1bWRZFO
PUBLICITY: See Report - Renewed Morris County Tourism Bureau membership. Passed out MC Visitors Guide and discussed the ad. Nancy working on publicity for the East River Chinese Ensemble. A coupon in the Guide was discussed. Rewrite ad next time. Cathy Ballard can’t perform duties and we would love to get a replacement. http://bit.ly/1e7oRxe
NEWSLETTER: See report – George absent. Mike Agranoff suggested printing less newsletters due to the growing number stored in the bin at MUF. http://bit.ly/1d7mOJn
COMMUNITY SERVICES: Pat absent – See report; http://bit.ly/1Hnmd2X
MINSTREL STAFFING: See report – Lois reported that she was missing ticks and asks that the system be looked at. The sign in sheet has improved things. Discussion about what is an appropriate donation food for bakers. Some have been bringing items such as popcorn or Doritos. Barrett & Amy will sort this out. Barrett looking into more automated method of volunteer sign up on website. http://bit.ly/1EQiiWt
MEMBERSHIP: –See report ; http://bit.ly/1EOm8yf
SOUND REINFORCEMENT: Mike DelVecchio raised the issue of purchasing new monitors prior to Getaway. There was much discussion on this with an expected cost between $1,800 to $2,500. There was no quorum to vote on the matter and discussion turned to alternate methods of conducting a vote. The Secretary was asked to use email to electronically collect a vote on a Motion to authorize the purchase (4) monitors and accessory equipment for the use of the Folk Project at a price not to exceed $2,500.00.
GETAWAY: See report - SOLD OUT ! ! ! Going fine. The entertainment will be great. The wedding plans have been trying but wonderful. We are a great community. July 4th is registration kick off for Fall Getaway registration. There was discussion regarding refund policy and Mark is still considering the issue with the Committee. http://bit.ly/1cGO9Ba
Motion to adjourn was seconded. Elizabeth discussed that it would be nice if people would stick around during GOTO. Meeting adjourned at 10:00 PM
Next Meeting
8 PM on June 2nd at the home of Jay Wilensky and Marie Trontel 1111 South Branch Drive, in Whitehouse Station
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