Minutes 2018
Vietnam Studies Group Annual Meeting 2018
Minutes
Excomm members present: Michele Thompson (acting chair), Erik Harms
Excomm Absent (due to weather-related travel cancellations): Christina Firpo, Maggie Bodemer, David Biggs
Excomm Regrets: Christina Schwenkel, Cari Coe,
1. Self-introductions of the Chair and Board members were conducted.
2. Self introduction of VSG Meeting attendees conducted. Attendees signed in on sign up sheet. (Total of 29 Attendees, including excomm)
3. Minutes for 2017 were unanimously approved
4. Acting Chair’s Report on SEAC meeting was presented (Michele Thompson)
· Announced that JAS was about to get new editor
· JAS wants to increase the number of book reviews, and would like to publish more articles on SEA
· AAS about to get new executive director with Paschal’s retirement
· 2019 AAS in Asia will be in Bangkok, 2020 in Hong Kong
· Notice made that an Open call will soon go out for one or more "rising voices". To be organized by VSG’s own Nam Kim.
· Currently, VSG has 2 members on SEAC (Michele Thompson and Nam Kim)
· VSG received $1,000 from SEAC for subvention.
5. Treasurer's report was partially presented (David Biggs was absent at the last minute, presented by Michele Thompson)
· We have $1,000 from SEAC
· VSG dues will be collected online in the near future.
6. Report on the list serve and website was presented (Judith Henchy, presented by Michele Thompson)
List serve statistics were conveyed (eg, list has 1073 subscribers on the list serve)
Comments on Funding the list serve were provided (Michele Thompson)
A vote was held to support continuing the subsidy from VSG for the Website and List serve in the amount of $500. VOTE WAS UNANIMOUS IN FAVOR
7. AAS 2018 VSG sponsored panel was Described “The Politics of Intangible Cultural Heritage in Contemporary Vietnam,” (Erik Harms)
8. The procedure for AAS 2019 Call for panel proposals for VSG sponsorship was described. (AAS Deadline About 8/1/10; so the VSG Deadline for sponsored panels will be around 7/1/10)
9. A vote was held to support allocation of funds for the VSG Travel Grants for Denver in the amount of $1,600. (Michele Thompson). VOTE WAS UNANIMOUS IN FAVOR.
10. A vote was held to allocate funds to support the VSG Graduate Student Paper Prize. Suggest $500 plus contributions from members. VOTE WAS UNANIMOUS IN FAVOR
11. A vote was held to allocate funds to support the VSG Grad Student Paper Prize Travel Award. Suggest $200. VOTE WAS UNANIMOUS IN FAVOR
12. Announcements and news were presented
a. Dat Nguyen announced as the Winner of the VSG graduate student paper prize! (Erik Harms, for Margaret Bodemer)
b. Travel Grant winners Were announced (Michele Thompson, for David Biggs)
13. The Five (5) openings on the VSG Ex Comm were discussed.
a. Ed Miller has already stepped down, a year ago,
b. terms ending in 2018 include Margaret Bodemer, Cari Coe, Erik Harms and Christina Schwenkel.
c. New nominees for excomm announced. Running for another term, Margaret Bodemer and Christina Schwenkel. Running for a first term, Tuan Hoang, John Phan and Ivan Small.
d. A Vote was held to approve the nominees: ALL NOMINEES WERE UNANIMOUSLY APPROVED
14. A proposal was introduced to create a reserve of 3 alternate members of the Ex Comm who can step in if someone has to resign. (Michele Thompson)
A vote was held to create a reserve of three alternate members of the Ex Comm
A vote was held to add three Nominees as alternate ex comm members: Erik Harms, Phi Van Nguyen, and Mitch Aso
ALL NOMINEES WERE UNANIMOUSLY VOTED INTO ALTERNATE EX COMM POSITION
15. A Discussion was held on proposals to moderate the VSG listserv.
A VOTE was held on the following Proposal:
Pending technical approval by the VSG listserve host the University of Washington, for a trial period, VSG will appoint a list moderator to initiate pre-screening of messages posted to VSG with the “escalation” of potential problem messages to the ex-comm for final approval.
THE VOTE WAS APPROVED WITH A STRONG MAJORITY (THERE WERE 2 NO VOTES (so the vote tally was 26 yes, and 2 no)
For this pilot project it was voted to pay the moderator $100 per quarter (per 3 month period) for this moderation
THE PROPOSAL WAS UNIANIMOUSLY APPROVED.
16. A discussion and vote was held on Judith Henchy's proposal to add penalties to the 'rules' for those who are offensive when the ex comm tries to enforce said rules.
The proposal was framed as follows: It is now considered that violations of the list rules commited against an individual VSG ExComm member who is trying to enforce the list rules will also be considered a rule volation, that will count as a strike in the “three strike rule”.
THE VOTE WAS APPROVED WITH A STRONG MAJORITY (THERE WAS ONE ABSTENTION).
17. Announcements were made for Awards and Nominations for Awards
18. There were no attendees from the Journal of Vietnamese Studies, and hence no report was given.
19. Announcements of New and Forthcoming Publications by Members were shared