Tauranga Radio Sailing Club (TRSC) 2025 AGM

Under Construction

TRSC 2025 AGM Summary

Date: Thursday, 6th February 2025 (Waitangi Day)
Time: Opened at 12:07 PM
Location: Lunchtime session during the 2025 All Classes Fun Regatta
Weather: A beautiful blue-sky day, light morning breeze building during the AGM

Present:

Graham R, John Bi, Keith B, Owen P, Nigel A, Justin B, Ken F, Pat H, Lester S, Graham M, Neville M, Cliff D, Peter F, Kent P, Clive M, Peter P, Tim B, Rob M, Graham G

Apologies: None

Meeting Minutes

2024 AGM Minutes

• Read by Graham R (Motioned by JB, PH)

Financial Report (Justin B)

• Balance as of 3rd February 2024: $5,026.65

• Balance as of 7th February 2025: $3,694.16

• Less N.A. Dinghy Rubber Expense: -$61.80

• Final Adjusted Balance: $3,632.36

• Loss of $1,394.29 due to 2024 club fees set at $0 per person, NZRYA fees of $25 plus $10 per member, and other expenses. (GR, OP)

Election of Officers

Commodore:

• Justin B nominated Graham R

• Graham R nominated Pat H, who declined

• No other nominations, so Graham R remains in a caretaker role until a new candidate steps up (JB, PH – Passed)

Vice Commodore:

• Pat Halloran (GR, OP – Passed)

Secretary/Treasurer:

• Justin B stepped down (Huge thanks for his years of dedication!)

• No other volunteers, but Pat H stepped up to take on the role (GR, JB – Passed)

• Important Reminder: To make Pat’s job easier, please pay your subs on time in September!

Boat Master:

• Thanks to Nigel A and Ken F for maintaining club equipment over the years!

Webmaster:

• No volunteers, so Graham R remains as caretaker webmaster (JB nominated, all passed)

IOM Measurers:

• Graham R & Ken F remain measurers

• A third measurer is needed so Graham and Ken don’t have to travel to Auckland for their Frank IOMs

• Justin B volunteered as the third measurer

• Graham R to submit a request to Ian Vickers for approval (OP, PH – Passed)

NZRYA Delegate:

• Justin B

Tauranga District Council Liaison:

• Ken F

Class Representatives:

• DF95: Pat H

• J Class: Pat H

• Electron: Pat H

• DF65: Nigel A & Peter B

• IOM: Pat H

General Committee Members:

John Bi, Owen P, Ken F, Nigel A, Peter B, Peter F, Justin Br

Club Fees Discussion

A long discussion was held regarding the 2024/2025 club fee losses and determining the 2025/2026 club fees.
Voting options:

• $25: 11 votes

• $15: 7 votes

• $0: 0 votes

Final Decision: TRSC fees set at $25 for the 2025/2026 season (PF, PH – Passed, JB objected)

Important Reminder:

• Club members must complete the online Jotform in September 2025 to renew their membership for 1st October 2025 – 30th September 2026.

Agenda Items & General Discussions

Bank Signatories

• Pat H (new Secretary/Treasurer) to be added as the fourth Kiwibank signatory. (currently Owen P, Justin B & John B)

• PL & JB explained the Kiwibank process for account setup and AGM documentation.

Working Bee

• Tasks:

  • Dinghy driveway maintenance

  • Dinghy shed roof repairs

• Date: To be confirmed (TBA)

Health & Safety

• Members must read the TRSC Health & Safety page under helpful links.

• Ken F has contacted the council regarding rotten jetty planks.

Equipment & Facilities

• Opotiki Buoys: Available for anyone interested (Stored in Peter F’s bedroom in Matata)

• Electronic Buoy Bot Project:

  • Still a work in progress, may not be practical for major events due to potential movement issues.

  • Commercial Buoy Bots cost thousands of dollars, plus require charging, maintenance, and transport.

  • For now: TRSC will continue using static stay anchors.

Dinghy Repairs & Storage

• Thanks to Nigel, Ken, and Bursco for fixing the dinghy’s side fender rubber.

• Thanks to GD for letting us store Dinghy at his place by the lake
  Ongoing discussion on storage, leases, containers, council and vandalism.

DF65 Easter Nationals Update (JB/GR)

• Issue: Delay in the Notice of Race due to questions about umpire requirements and entry fees.

• Dinner on Saturday Night (Easter Weekend):

  • Open to club members, family, and friends.

  • Pre-booking required!

• Volunteers Needed:

  • Friday (Measuring)

  • Saturday & Sunday (Racing Assistance)

  • If you can help, please email: tgarsc@gmail.com

Social Sailing & Community Groups

• Promoting Friday Social Sailing in Matamata (PF)

• Sailing groups in Waihi, Katikati, Papamoa, and Matamata are social gatherings, not official TRSC or NZRYA events.

  • Accidents: Covered by ACC

  • Incidents: Handled directly between the parties involved

Meeting Closure

• Time: 12:50 PM

• Immediate return to an afternoon of fantastic sailing!

• Big thanks to:

  • Everyone who attended

  • Those who volunteered for roles

  • Everyone who stayed to pack up—great teamwork!

Here’s to an amazing 2025-2026 season!

Next Meeting:

• To be determined by committee members

• Minor matters: Email correspondence

• Full meetings: As required

📧 Contact: tgarsc@gmail.com