January 22, 2011 - Meeting Summary

Bob Graves hosted the meeting. Attendees were Bob Graves, Mike Forys, Roland Martinez, Raulf Policher, and Alex Sibbald. (100% of the members who have paid dues for 2011).

• 1. Treasurer’s report was given by Bob Graves who has added an entry on the balance sheet for club cash position. Annual dues were collected from those who didn’t prepay.

  2. Bob is working on the minutes for the December meeting.

  3. By unanimous vote, the bylaws were amended to add the position of Secretary.

  4. Nominations for club officers were submitted and voted upon with the following results:

President: Mike Forys

Treasurer: Bob Graves

Standards: Raulf Policher

Secretary: Alex Sibbald

5. The members discussed the pros and cons of using the Liberty Station location for a permanent clubhouse. The issues discussed included:

A. The security deposit. Raulf will investigate possibility of waiver of $1000 security deposit.

B. Tenant insurance assessment for common areas. Mike will investigate amount required.

C. Liability insurance. Mike and Roland are awaiting multiple quotes.

D. Utilities and deposit costs are still unknown.

E. The rule of not consuming food or drink in the clubhouse will be investigated by Mike.

New business

Attendance at the X2011 Sacramento NASG/NMRA Convention. Bob and Alex are already registered to attend and Mike and Raulf are planning to attend.

Potential attendance at the National Train Show. Topics included transportation options and associated costs, modular layout configuration and modifications necessary for the show. It was decided that we will rebuild the yard. Raulf is awaiting delivery of material to be used to construct switches. Alex has a commitment from Tom’s Turnouts for delivery of necessary switches by end of May with the potential of staggered deliveries to facilitate construction. Mike will be acquiring track and roadbed for the yard modules. Raulf has indicated that we can use his two 24” modules for the replacement P1 and P5 modules. It was agreed upon to have 2 work sessions at Roland’s on Sunday, 01/30/11 and 2/13/11 at 10 AM to reconstruct the 30” yard module (PY2). Mike and Alex will facilitate the moving of existing construction material to Roland’s place.

The Chase bank account belonging to the club is changing and will be expensive to maintain. Bob is researching alternatives.

Next I'd like to read the minutes for:

December 2010 February 2011