Large Feature Changes as of June 10, 2015:
Placements and Locations has been enhanced.
Children are now grouped in At Home or Out of Home sections. Children who share a location are grouped together within these sections
The Case, Assessment and Profile view pages include a new menu option to Update Location. Both removal locations and other locations can be updated via this new Update Location
Removal Episodes. Temporary Absences, Runaways and Other Locations can be ended from this menu
Icons have been enhanced to better represent the child's current and historical locations
In some circumstances multiple children may be selected during a location update
Adding a new location will auto-end a previous location when appropriate
Additional warnings and tips now assist the worker in deciding which page to use to update a location
Historical Locations have been enhanced to display all of a child's current and previous removal and non-removal locations
Additional information regarding these enhancements can be found on the page Placements, Removals, and Locations and all of the pages in this section.
Feature Changes as of November 20, 2014
When a the number of file uploads associated with a unit of work exceeds 3, the link on the File Uploads card will no longer display the number of files associated, and has been updated to say ‘See all files’. (File Uploads).
On a Safety Plan for cases and assessments for the question ‘Identify the person(s) who can be contacted within the identified DCS county regarding any non-compliance?’ the Associated People list has been updated to include the assignee, with the assignee defaulting to the top of the list, and the explanatory text has been updated to reflect this.
On a Safety Plan for cases and assessments when adding a ‘Safety Plan Item’ for the question ‘Who will monitor this safety item?’ the Associated People list has been updated to include the assignee, with the assignee defaulting to the top of the list, and the explanatory text has been updated to reflect this.
Feature Changes as of November 6, 2014
When filtering by ‘Attachments’ on the history page for a case, assessment, FFH, RR, or OOSR emails, notes and court hearings with attachments will be included in the filter results (History Page).
Attachments from a linked case or assessment will now display in the ‘File Uploads’ card/page.
Attachments from a court hearing will now display in the ‘File Uploads’ card/page.
Feature Changes as of October 23, 2014
The resource tables have been restyled for better readability (Resource Indexes)
The person merge feature has been enhanced to automatically update Foster Family Homes whenever an associated person (applicant or other household member) is replaced in a person merge or if the person merge is reverted. This process is explained and the associated checklist and tooltips are explained at Deduping People section 5 - Resources and Licensing.
Feature Changes as of October 7, 2014
The time dropdowns have been removed and the user may type any time-like string which will be auto-formatted to use HH:MM AM formatting. For example typing "3p" will automatically result in "3:00 PM" or the user could type "15" (as in 24 hour time") for the same result (Casebook Tools and Tips).
The Administrative Dashboard has been restyled to match recurring styles in MaGIK and make it easier to navigate.
The "Pending/Becoming" status is disabled when the Involvement Status is closed for a child. If a user (who has access to cases with closed involvements) edits a historical involvement status, "Pending/Becoming" is no longer available (Involvement Types).
Only Admin or Super Admins will have the ability to add a "Closed" historical involvement status.
Assessment report dates will appear in the "Quick Information" column both on the assessment and case pages.
Feature Changes as of September 9, 2014:
We continue to update the auto-completer throughout MaGIK. The Safety Assessment and the Caregiver Strengths & Needs Assessment have been updated to the new two-tabbed "Associated People" auto-completer (Auto-completer).
When printing a pages in MaGIK from using the computer print setting the printed page has been enhanced to print only the relevant information and the formatting has been updated to better reflect the formatting of the page being printed. Refer to the "Printing Pages in MaGIK" in the Printing Forms section of the help site (Printing Forms).
Large Feature Changes as of August 26, 2014:
The auto-completer ( Auto-completer ) that displays a list of "Associated People" has been enhanced to have two tabs. One tab defaults to the "Associated People" and the other tab offers the user an opportunity to search "All People in MaGIK". The "All People" tab will perform a search of the entire data base based on the letters that are placed in the auto-completer. The "Associated People" list will now display a message regarding why the people on the list are associated with the piece of work. The messages are as follows on the respective autocompleters that appear on these pieces of work:
Person - These people either have a relationship with this person or are in the person's household.
Assessment - These people are related to the victim(s) and/or perpetrator(s) on this assessment or are the report source or assigned worker.
Cases - These people are focus children or are related to focus children on this case or are the assigned worker.
Foster Families - These people are applicants or household members on this Foster Family.
The meta data that appears in the auto-completer has also been enhanced. The data consist of photo, name, age, date of birth, SSN, MaGIK ID, as well as a household icon and name of household.
When duplicates are merged in the system one person/ID emerges as the Master. To identify the Master in a serach or in an Associated People list a green badge has been created to identify a Master person/ID (see Deduping People ).
To insure that MaGIK translates well to mobile devices (phones, pads etc) the Chevron Patterns (aka progress bars) have been updated throughout MaGIK. The top navigation bar has also been restyled and includes icons.
The narrative text boxes for the CFTM note has been enlarged for easier input and visual clarity .
Several enhancements have been made for older youth around collaborative care placements. These enhancements are listed below:
When creating or editing a placement/removal location for older youth at an "Apartment" or "Shared Housing" only placement provides having the status of "Supervising Agency" will be available in the search auto-completer.
When creating or editing a placement/removal location for older youth at a "College Dormitory" the auto-completer for placement will not appear. The following instructional text will appear - "Since this is a placement at a College Dorm, the placement(s) for the child(ren) selected will be recorded with themselves and their Primary Household will show as their current location. Please update their primary household with their correct address." Workers will have to go to the person address card and put the College Dorm address in so it will appear as the current address for the child(ren).
Two new types of resources have been introduced for Collaborative Care placements. They are "Other Resources" i.e. Nursing Home, Hospital, Mental Health and Addiction Placements and Correctional Institutions/Detention Facilities. The other type is "Residential Resources". When a user selects Collaborative Care as the type of location these two options now appear in the menu.
Large Feature Changes as of July 29, 2014:
The dashboard case card has been enhanced. Action items will now display on each case card on the cases tab of the dashboard to help remind you of upcoming or recently passed deadlines. The action items that will display on the case card are Missing Case Plans, Expiring Case Plans, Transition Plans, IA Plan Expirations, THV Expirations and Missing Court Outcomes. For more information about how action items appear on the case card and the list of the action items and what triggers their appearance review the Action Items section within the Dashboard and Notifications sections of this site.
Users will no longer be able to create or edit "Transitional Housing" as a Placement Provider type. In addition the option of "staff Supported Housing" will no longer be available as a placement type.
Permissions for user roles continue to be refined. Only users with the roles of 3CM, Supervisor, Local Office Director, Administrator or Super Administrator will be able to create and edit Collaborative Care Placements. In addition Central Office Resource Unit workers will now be able to print the license for a Residential Resource. People with the roles of Residential Resource Licensing, Residential Resource Licensing Supervisor, Administrator and Super Administrators will now be able to approve a Corrective Action Plan or resource probation without the "endorse to CO" step. LCPA can now search, view, and eit all LCPA and DCS FFH profiles that have a status of inactive. All of these changes have been reflected on the User Role page User Roles.
The layout/design of the Eligibility checklist have been enhanced so that it can appear on a tablet and/or mobile device.
Large Feature Changes as of July 2, 2014:
Additional enhancements to the merge function have been implemented. When the people are merged, the duplicate person will be replaced with the "master" person record on any Household Memberships. If a user needs to revert the merge, these areas will revert to the original record. See Deduping People.
Enhancement to the edit fields within MaGIK continue to be made. The Plans & Tools sections of both the Assessment and Cases section have been improved. The input fields have been restyled and the text fields are larger so that it is easier to input information. All documents under this section have been restyled Forms, Plans, and Tools . In addition, the input fields on Resources (Foster Family Homes, Residential Resources, Placement Providers, and Out of State Resources) and Service Providers have also been restyled so that it is easier to input information.
Super Administrators, upon receiving a confirmed and approved request, will be able to override the CPI status of a victim or perpetrator on a substantiated assessment. The Super Administrator will have the option to "Add CPI Override"via the Action button. Once the Override Action is selected the Super Administrator will select the reason and the allegations to be overridden. Once the Override Action is taken the action will be saved on the History page as a Workflow Event and the name of the person who initiated the action. The Super Administrator can also "Remove CPI Override". This option appears under the Action button if an override has been initiated. If the removal is initiated the Super Administrator will have to record the reasons for the removal. The removal action will be saved on the History page as a Workflow Event. Only Super Administrators can initiate or remove CPI status. See Child Protection Index (CPI).
Only "Licensed" Residential Resources will appear in the placement autocompleter search results for most user roles. Users with the role of Administrator or Super Administrator will see all Residential Resources in their autocompleter regardless of license status.