Submitting an Assessment

Necessary Information for Submission

When an FCM views an assessment they will see the victim, the perpetrator, the allegations, and the details of the Intake Report. FCMs can then complete mandatory contacts, upload evidence, create safety and risk assessments. The necessary data elements that need to be completed to submit an assessment are: 

• Assignee

• Relationships

  • •  For Victims must contain 2 parents and a caregiver

• Victim Demographic Information on Person Profile Page

  • • Hispanic or Latino origin

    • Gender

    • Age

    • Race

    • Active military dependent statuses

    • Living arrangements

    • Child risk factors

    • Citizenship and Verification Type

    • Native American Tribe

      • The following is also required if the victim is a member of a tribe:

        • Membership Verification

        • Date of Verification

    • If applicable, Date of Death and Verification Type

• Perpetrator Demographic Information on Person Profile Page

  • • Hispanic or Latino origin

    • Gender

    • Age

    • Race

    • Active military status

    • Citizenship and Verification Type

    • If applicable, Date of Death and Verification Type

• Caregiver Demographic Information on Person Profile Page

  • • Hispanic or Latino origin

    • Gender

    • Race

    • Age

    • Caregiver health risk factors

    • Caregiver financial risk factors

    • Citizenship and Verification Type

• Assessment Allegations

  • • All allegations must be substantiated or unsubstantiated

• Assessment Narrative

  • • The Assessment Conclusion

    • The Summary Of Preliminary Report

    • Notices

    • Initial And Subsequent Child Safety

    • Scope Of Assessment 

    • Support Referral Occurred 

    • Partners Referral Occurred

    • Health Services Were Provided 

• Plans and Tools

  • • Safety Assessment must be completed for the victim

    • Risk Assessment must be completed for the victim (this is only required if an allegation has been substantiated)

• Mandated Contacts

  • • Consent to interview must be obtained for all children in the assessment

    • All mandated contacts must have been contacted face-to-face. This is what initiates the assessment

Workers can create an exception for any of these required pieces of information by clicking on the small red exclamation point located next to the piece of information on the assessment overview page. To learn more about creating an exception, click here.

How to Submit an Assessment

Once all necessary information has been entered into the assessment, the FCM submits the assessment to their supervisor. 

• 1. Click Submit at the bottom of the Assessment.

  2. A popup will open. Select the supervisor you want to submit the assessment to and enter any comments.

• 1. The supervisor will review the Assessment and either accept it or return it for edits.

  2. When an Assessment has been approved, the supervisor will see a popup that asks whether they are sure they want to approve the assessment.

Removal Episodes/Placement validation

When you submit an assessment for approval, you will be alerted if there are focus children in an open Removal / Placement that are not associated with an open Case. 

A two part error message will display: 

• Placements must be ended, or there must be an active case for [child] 

• Open Removals must be ended, or there must be an active case for [child] 

You can close the removal episode or create a case with the child victim who is in the open removal episode as the focus child. Either action will satisfy the requirement and you will be able to submit the assessment.

If the placement on the assessment is ended, but the removal episode is not also end dated, when you try to submit the assessment, you will receive an error message stating the “Open Removals must be ended, or there much be an active case for [child].” Only once the placement and removal episode has been ended or a case has been created with the victim as a focus child can the assessment be closed.

Training Powerpoint

POWERPOINT: Assessment Workflow.