Report Validations

Reports Validations

Reports are validated when submitted for Hotline Supervisor review. If a Report does not pass all validation checks then error messages are shown at the top of the Report page as well at the top of each card where information is missing or invalid.

Note:

Cards with validation errors are automatically opened to edits (with the exception of the Reporters and Participants card).

Common Validations

All Reports must pass the following common validations when submitted to the Hotline Queue.

Data Formats

• • Dates Must be in the format of mm/dd/yyyy or mm/dd/yy

  • Phone Numbers must be valid (nnn-nnn-nnnn)

Required Fields/Data

• • Narrative is required

  • At least one Participant (who can also be the Reporter)

    • Role on Report

    • Primary Address

    • Current Location

  • At least one Participant is a Reporter

    • Reporter’s Role

    • Reporter’s Source of Information

  • Report Details

    • Report Name

    • Report Method

    • Report Date & Time (Phone Calls need an end date/time)

  • Incident Details

    • Incident Date

    • Incident County

    • Incident State (if county is not known)

    • Incident Country (if Other Country/Non U.S. Territory)

    • Incident Location Type

    • Incident Location (select unknown if incident location is unknown)

  • Allegations & Mandated Reasons

    • At least one Mandated Reason OR Allegation (if a Participant is a Victim and Report Type is not Safe Haven)

      • If the Report Type is Safe Haven and Screening Decision is Service Request, the Report must have at least one victim

    • At least one Allegation (if a Participant is a Perpetrator)

  • Relationships for Children

    • Set for all children (only if children exist on the Report as determined by their age at the time of the Report Date)

  • Worker Safety

    • Yes or No selected

      • If Yes, at least 1 worker safety selected

  • Domestic Violence

    • Yes or No.

      • If YES all Radio button questions must be answered

  • Decision card (Hotline Worker & Hotline Supervisors)

    • SDM checklist must be complete or bypassed

    • If Report is Restricted, a Hotline Supervisor MUST be added as an authorized user.

    • A Screening Decision must be selected

    • A Response Time must be selected (but only when Decision is Screen In/Out)

    • Assigned County (Regardless of Report type/decision)

      • If Another County is Selected then the county chosen from the drop down list cannot be the same as the incident county

  • Decision Card (County Supervisor)

    • Screen In

      • Reason for selecting Screen In when Hotline Recommendation is Screen Out (Only required if County disagrees with Hotline Recommendation of Screen Out)

      • Reason comment (only if Reason selected is Other)

    • Screen Out

      • Reason for selecting Screen Out when Hotline Recommendation is Screen In (Only required if County disagrees with Hotline Recommendation of Screen In)

      • Reason comment (only if Reason selected is Other)

    • If a County Supervisor changes Hotline’s Decision recommendation they must select a Reason for Reversal and enter a Comment

Validation for Institution Reports

• • Institution Type

  • Name of Institution

Validation for Family Evaluation Reports

• • Report type ‘CPS & Family Evaluation’ requires a Mandated Reason of Family Evaluation and at least one other Mandated Reason or Allegation

  • When the Report contains only a Mandated Reason of ‘Family Evaluation’ then the Report Type must be ‘Family Evaluation’

  • When the Report contains a Mandated Reason of ‘Family Evaluation’ and other mandated reasons then the Report Type must be one of the following; ‘Family Evaluation’ or ‘CPS & Family Evaluation’

Validation for Children Relationships

• Children on the Report are required to have a relationship set to everyone listed on the Report

Back to Submitting a Report