Budgets

Overview

This module allows you to create different kinds of Budgets which can be measured and charted against actuals. Budgets can be linked to Entities and a  maximum of 12 periods (Months or Years) is allowed on one Budget.

The Budget parameters (Type, Period, etc. ) can not be updated once Items have been added to the Budget.

Budgets can only be deleted once all the items in the Budget have been deleted. Functionality is provided to batch delete selected  Items.

Budgets can be copied to a new Budget or to a Version. 

The Budget Status is used as follows:

• Pending - Default on new Budget and Editable

• Active - The Budget is currently in use - Read-only

• Complete - The Budget is no longer in use - Read-only

• Cancelled - Effectively a soft delete

By default, only the Pending and Active Budgets are visible. Uncheck the Active checkbox to view all Budgets.

The Save Grid functionality works at a Budget level and is applied when the focussed record is changed.

The following Budget Types are supported:

• Sales by Rep  - Add amounts per Rep

• Sales by Customer - Add amounts per Customer - the Rep linked to the Customer is displayed in the gridview.

• Sales by Items - Add amounts by Item Category

• Purchases by Supplier - Add amounts by Supplier

• Purchases by Items - Add amounts by ITem Category

• Accounting - Add amounts by Account - The Report (IS, BS), as well as the Account Category, is also displayed in the gridview.

Adding Items to a Budget

Click the Add button and, depending on the Type, select a Rep, Customer, Item Category, Supplier or an Account.

Click the dropdown arrow on the Add button for options to add all the Reps, Customers etc. to the selected Budget - Inactive Items will be deleted from the Budget and new Items will be added to the Budget.

Chart

The Chart view allows you to see Actuals measured against your Budget. Select a Budget and then select an item or All items from the Budget.

Select Menu Button > Views > Chart

General Settings

• Default - Purchase Account IDs - Set the Accounts against which actual Purchases will be measured

• Default - Sales Account IDs - Set the Accounts against which actual Sales will be measured.

User Settings

Accounting - Budgets - Access Allowed - options include

• None

• View only

• Full Access - Enables creating and editing of Pending Budgets