Ledger Management - Items View

How to View Transaction Items

1. Navigate to  Main Menu > Accounting > Ledger.

2. Select the dates by either choosing a pre-set view in the Set (bar), or choosing specific dates in the Date (bar).

3. Navigate to Filter (bar) > select Transaction Type (Items).

4. Next to Transaction, select All to view all the transactions, or filter down to a specific Transaction Type (e.g. Customer Invoices, Supplier Payments, Expenses).

   • Note: You might also be able to select a Customer, or Supplier Account next to Account. Your choice of accounts will change depending on which Transaction Type you choose. 

5. Click View (button).

How to Apply Date Filters

1. Click any one of the three filters (radio buttons) below the date field: 

   • Click Transaction (radio button) to view transactions containing those dates.

   • Click Period (radio button) to view transactions created for the periods covered by those dates.

   • Click Updated (radio button) to view transactions that were updated during those dates.

2. Select View (button) to apply the filter.

   • Note: You might not see a difference in the reports using these filters if the transaction, period and created dates were the same.

How to Search for Transactions

1. Navigate to the smaller blank box next to the View (button) to search by Transaction No.

2. Navigate to the larger blank box next to the View (button) to search by Reference and Description.

3. Navigate to the Search (bar) to search by matching text in the displayed fields.

How to Print the List of Transaction Items

1. Click Output (button) to display a dropdown list.

2. Click Print to print the report to the default printer, or click Print (Show Dialogue) to select a printer, for example, a .pdf printer.

3. Select Detailed Ledger or Transactions from the dropdown list.

How to View a Clean Copy of the Transaction Items

1. Click Output (button) to display a dropdown list.

2. Click Preview to display the Transaction Items on the screen.

   • Note: You can click the printer (icon) to print the list to a printer of your choice, including PDF.

How to Email a List of Transaction Items

1. Click Menu (button) > Email Excel to email the Transaction Items in Excel format, or

2. Click Output (button) > Email > Transactions to email the Transaction Items in PDF format. 

Related Topics

• References: Ledger