Chart of Accounts - Setup Tutorials

How to Create a Main Account

1. Type part of the name in the search block to determine if the account exists.

   • Note: Remember to check for synonyms, (e.g. Postage and Delivery could also be named Courier Costs or Freight)

2. If the account does not exist, click Add Account (button).

3. Type in the name of the account in the Name column.

4. Type in an account number in the Code column (optional)

5. Select a Category from the dropdown list in the Category column.

6. Select whether the account is a default from the dropdown list in the Default column.

   • Defaults exist for Accrual, Bank, Retained Income and VAT Control.

   • Note: At least one account must be created and allocated to each default. Retained Income and VAT Control can only be linked to one account each.

7. Select a Currency (for bank accounts only) from the dropdown list in the Currency column.

8. Select an Import type (for bank accounts only) from the dropdown list in the Import column.

   • Note: Once the account is added, it is immediately removed from the bottom of the list and placed in the right position.

How to Create a Sub Account

1. Follow the steps to Create a Main Account (see above).

2. Click Menu (...) > Nest Under and select an account from the dropdown list.

How to Make a Sub Account a Main Account

1. Click Edit (button).

2. Navigate to the applicable account and click Menu (...) > Nest Under and select None from the dropdown list.

How to Create a Bank Account

1. Click Add Account (button).

2. Type in the name of the account in the Name column.

3. Type in an account number in the Code column (optional).

4. Select Bank from the dropdown list in the Category column.

5. Select Bank from the dropdown list in the Default column.

6. Select a Currency from the dropdown list in the Currency column.

7. Select an Import type from the dropdown list in the Import column.

   • Note: The import option allows you to import entries from your bank account.

How to Edit an Account

1. Click Edit (button).

2. Click any account and change any of the fields.

3. Click Save (button).

How to Sort the Accounts

1. Click Actions (button) > Order Accounts Alphabetically, or

2. Click any of the column headings to sort the list according to that column

   • Note: You can have multiple sort fields. (e.g. click Name to sort the list alphabetically, click Category to sort the list by Category: the list will be grouped by category and the accounts will be listed alphabetically for each category.)

How to Delete an Account

1. Navigate to the account you want to delete and click Menu (...) > Delete.

2. Confirm the deletion.

   • Note: An account with linked transactions cannot be deleted.

How to Email or Export the Chart of Accounts

1. Click Menu (button)

   1. Select Email Excel to email the list of accounts as an attachment.

   2. Select Export Grid to save the list of accounts in .xlsx format on the server's desktop.