Statement of Profit or Loss Tutorial

How to Change the Dates for the Statement of Profit or Loss

1. Use the Set drop-down menu to select your date options:

   • User Date: Allows specific date selection for custom periods.

   • Month: Displays the current month.

   • Year: Shows the calendar year to date (January–December).

   • Fin Year: Shows profit or loss for the current financial year.

   • Fin Year (Months): Displays a monthly breakdown for the current financial year, useful for trend analysis.

2. Click View to display the Statement.

Tips

• Choose the financial year (Fin Year) to show the profit or loss for tax and audit purposes.

• Choose the financial year by month (Fin Year (Months)) to check for missing information as each month should follow the same pattern.

• Choose the financial year by month (Fin Year (Months)) to compare your actual expenses to your budgeted expenses.

• Choose the calendar year (Year) to check for seasonal fluctuations.

How to View Percentage Changes from Period to Period

1. Click the % drop-down to select a percentage view:

   • None: Hides the percentage column.

   • Change: Shows the percentage change from one period to the next, with positive changes in green and negative changes in red.

   • Revenue: Displays each line item as a percentage of total Revenue.

   • Budget: Compares actual amounts to budgeted amounts (an error will appear if no budget is set).

2. Click View to display the Statement.

How to View a Budget Comparison

1. Set the date range to Fin Year (Months) for a monthly breakdown.

2. A Budget option will appear in the same row. Select the desired Budget from the drop-down list (if available).

3. Click View to display the Statement.

How to View the Percentage Change Between Budgeted and Actual Amounts

1. Set the date range to Fin Year (Months).

2. In the Budget row, select the budget to compare against actuals.

3. In the % drop-down, choose Budget to view the percentage difference between actual and budgeted values.

4. Click View to display the report.

How to Show or Hide Decimal Values

1. Click View to display the statement.

2. Go to Menu > Hide Decimal Values to toggle decimals off for a cleaner view.

How to View Detailed Transactions from the Profit or Loss

1. Click View to display the Statement of Profit or Loss.

2. Double-click on any Account to view detailed transactions within the selected General Ledger Account.

How to View All Accounts on the Statement of Profit or Loss

1. Tick Show All Accounts to include every account, even those with zero balances.

2. Click View to display the statement.

How to Print the Statement of Profit or Loss

1. Click View to generate the statement.

2. Click Output to open a print menu.

3. Select Print for direct printing or Print (Show Dialogue) to choose specific printer options, such as PDF.

How to Display a Clean Copy of the Statement of Profit or Loss

1. Click View to display the statement.

2. Click Output > Preview to see a clean version of the statement.

   • Use the Printer Icon to print or save as PDF.

How to Email the Statement of Profit or Loss

1. Click View to display the report.

2. Email Options:

   • Click Menu > Email Excel to send the statement in Excel format.

   • Click Output > Email and choose from Fin Year, 2, 3, 6, or 12 Periods to email the statement in PDF format.

How to Fix a Statement of Profit or Loss That Isn’t Displaying

If the report does not appear after clicking View:

1. Go to Menu > Restore Default to reset the default settings (requires a system restart).

How to Show All Columns on One Screen

1. Navigate to > Menu > Column Auto Width to fit all columns on the screen for an organized view.

Related Topics

• Reference: Statement of Profit or Loss