Statement of Profit or Loss

Settings

User Settings

Navigation: Main Menu > Setup > Settings > Users (tab).

• Accounting: Financial Statements - Access Allowed: Options include Yes or No.

Default View

Buttons Explained

• View

  • Generates a report according to the selected Data Filters.

• Output

  • Output PDF documents. Options include Print, Preview and Email 

    • Select to output a Statement of Profit and Loss for 2, 3, 6, 12 periods or for the Financial Year from the sub-menus.

• Menu:

  • Reset Data Filters: Resets any changes to the data filters.

  • Column Auto Width: Automatically adjusts the columns to fit the data and screen.

  • Hide decimal Values: Toggles showing or hiding decimal values.

    • This setting includes hiding or showing decimals when viewing percentage changes.

  • Views

    • Dashboard

    • Statement of Profit or Loss 

    • Statement of Financial Position

    • Trial Balance

  • Layout & Grids

    • Email Excel

    • Export Grid

    • Save

    • Save (All Users)

    • Restore Default (All Users)

Data Filters Explained

• Set: Select a Period

• ⬅➡: Adjusts the period forwards or backwards depending on the option chosen under Set.

• Date: Allows users to customise the date for which the report is generated.

• Report: A dropdown list with custom-created reports.

• %: A dropdown list allowing users to display:

  • None

  • Change: The % change from the month on the left to the month on the right or from the Budget.

  • Revenue: The % of Revenue.

  • Budget: Shows the amounts budgeted for the selected period.

    • This option is only available if the date is set to Fin Year (Months) and a budget is selected.

• Show all Accounts checkbox: Tick to show all accounts, including those with zero balances.

Fields Explained

• Description: Name of the account grouped by category.

• Date Fields: A column for every option chosen when setting the data filters, including:

  • Date: The ledger balance of the account as at that specific date/s.

  • %:

    • The % change from the previous month or from the budget (Positive values are  in green and negative values are in red), or

    • The % of revenue.

  • Budget: The amount budgeted for that period.

    • Note: The % field will not automatically change when a budget is selected. 

• Menu (...): 

  • Full Expand: Click to show all the accounts.

  • Full Collapse: Click to show only the major categories.

  • Add Financial Statements Notes: Click to add a note.

  • View Detailed Ledger.

Related Topics

• Tutorial: Statement of Profit or Loss