Timekeeping

Overview

The Timekeeping module is used to record (manually), view and manage your timekeeping records. The Reference field has a lookup list which can be edited from Menu (button) > Edit Reference lookup list. 

Use the Delete button in the list view header to delete multi-selected Timekeeping records. (Administrator rights are required).

When the Status of a Transaction is changed to Complete (Complete Status Group), all the Timekeeping linked to the Transaction is stopped.  

Timekeeping can be recorded in the following ways:

• Manually in the Timekeeping module

• From the Digital Production module 

• From the Service Management module

• From the Tracker > Timekeeping module

Data Filter

Timekeeping records can be filtered by Date, Customer, Staff, Tracking and Status. The default filter displays all the Timekeeping records for the current month. 

Fields

• Customer - disabled when a Transaction has been selected.

• Operator - select from a list of Staff where Operator is true.

• Workstation - Select from a lookup of Cost Centre Workstation. The hourly rate is set from the linked Cost Centre. 

• Reference - Select from the lookup or enter text

• Trans - Select from a list of Transactions that are enabled for the Timekeeping module. The Customer will be set from the selected Transaction.

• Item - select from a list of transaction Items linked to the selected Transaction. If the Transaction only has one item, it is auto-selected.

• Service - Select from a Service linked to the selected Transaction Item. Applicable when Transactions use Estimates.  The Service lookup shows the parent assembly (Code > Description). 

• NCR - Select an NCR that is linked to the selected Transaction.

• Started - Timestamp when timekeeping was started

• Ended - Timestamp when timekeeping was completed.

• Duration - Hr/s between Start/End timestamps.

• @ - Hourly rate of the selected Cost Centre.

• Team - the number of people that were working on the task

• Cost - Hr/s x Rate x Team

• Tracking - Select from Setup, Run, Washup, Downtime, Adjust Qty

• Completed - Qty that has been completed

• Spoiled - Qty that has been spoiled.

• Travel (km)

Settings

Timekeeping module > Menu (button) > Edit Reference lookup list - Used to populate the Reference field from the Production or Service Manager module

Menu (button) > Edit Downtime Codes - Used when recording Downtime in the Tracker > Timekeeping > Planning Board mode.

User Setting > Timekeeping > Timekeeping - Access Allowed (Default = None). Options include None, User and Administrator. Administrator rights allow you to access the Settings,  update the Start and End Date/Times, update the Status, use Batch Updates and Delete records. Users are restricted to viewing their own Timekeeping.

Transaction Setting > Timekeeping > Default: View/Edit in Timekeeping module - Determines which transaction types are accessible in the Timekeeping module.