Production Planning - Tasks Tutorial

Overview

Production Planning assists organisations in managing all their production tasks. The Tasks View displays all the main tasks that are in the pipeline and shows the percentage complete, times and durations.

This tutorial explains how to view and edit Tasks and how to display additional information about Tasks.

Navigation: Main Menu > Production > Production Planning > Menu (button) > Tasks.

Table of Contents

How to Display a List of Tasks

Navigate to Production Planning > Menu (button) > Tasks.
Adjust the filters as required.
Click View (button).

Editing Tasks

How to Edit the Start Dates

Display a list of tasks.
Select the entries you want to change. Use Ctrl + Left click to select multiple entries.
Click Actions (button) > Batch Update.
Select Start Date next to Update.
Select a Date and Time from the adjacent blocks.
Click Update (button).
Confirm the change on the popup.

How to Edit the Finish Dates

Display a list of tasks.
Select the entries you want to change. Use Ctrl + Left click to select multiple entries.
Click Actions (button) > Batch Update.
Select Finish Date next to Update.
Select a Date and Time from the adjacent blocks.
Click Update (button).
Confirm the change on the popup.

How to Change Task Statuses

Display a list of tasks.
Select the entries you want to change. Use Ctrl + Left click to select multiple entries.
Click Actions (button) > Batch Update.
Select Status next to Update.
Click one of the Status buttons.
Click Update (button).
Confirm the change on the popup.

How to Change Task Stages

Display a list of tasks.
Select the entries you want to change. Use Ctrl + Left click to select multiple entries.
Click Actions (button) > Batch Update.
Select Stage next to Update.
Select a Stage from the dropdown list.
Click Update (button).
Confirm the change on the popup.

How to Update a Task's Description

ℹ️ This action updates the Task's Description if they are set using SQL.

Display a list of tasks.
Select the Tasks you want to Update.
Click Actions (button) > Update Description.
Confirm the action on the popup.

How to Link Timekeeping Records

Display a list of tasks.
Select the Tasks you want to link.
Click Actions (button) > Link Timekeeping.
Confirm the action on the popup.

How to Create or View Notes

Display a list of tasks.
Right click a task and select View / Edit Note from the context menu.
A note editor will open. If a note exists, it will be displayed, otherwise, the interface will be blank, and you can type a note.

Filtering Views

How to View Tasks by their Due Dates

Navigate to Tasks.
Select a Date Option next to Set.
Click the Radio Button next to Job Due.
Click View (button).

How to View Tasks by their Required Dates

Navigate to Tasks.
Select a Date Option next to Set.
Click the Radio Button next to Job Req.
Click View (button).

How to View Active Tasks

ℹ️ The Active Radio Button that works with the Date option considers a task to be active only if there is a timekeeping record.

Navigate to Tasks.
Select a Date Option next to Set.
Click the Radio Button next to Active.
Check the Active (status) checkbox.
Uncheck the Complete (status) checkbox.
Click View (button).

How to View Task Statuses by Date

Navigate to Tasks.
Select a Date next to Set.
Check the box next to Active or Complete.
Click View (button).

How to View Tasks for a Specific Stage

Navigate to Tasks.
Select a Date next to Set.
Click one of the four Radio Buttons next to the date fields.
Click the block next to Stage and select the Stage you want to view.
Click View (button).

Viewing Detailed Information

How to View or Edit All the Components of a Job (Tasks)

Display a list of tasks.
Right-click an entry and select View / Edit Job from the context menu.
You will be switched to the View/Edit Job interface. This view lists all the stages the job must go through, along with the expected times, quantities, and progress.

How to View the Planning Board

Display a list of tasks.
Right-click an entry and select View on Board from the context menu.
You will be switched to Board View, and the Job/Task you were on will be highlighted in black.

How to View a Task's Timekeeping

Display a list of tasks.
Right-click an entry and select View Timekeeping from the context menu.
You will be switched to Timekeeping View with a filter applied that only shows materials for the Job/Task you clicked on.

- Note: The Timekeeping View will show the Duration and Quantities completed (depending on certain settings).

How to View the Job's Variances

Display a list of tasks.
Right-click an entry and select Open Cost of Sales from the context menu.
You will be switched to Cost of Sales with a filter applied that only shows materials for the Job/Task you clicked on.

- Note: The columns Variance and Var % will show any variances.

How to View the Original Transactions

Display a list of tasks.
Right-click an entry and select Open Transaction from the context menu. The source transaction (e.g. Work Order) will be opened.