Multi-Currency Tutorial

How to Create a Quotation in a Foreign Currency

1. Navigate to Main Menu > Office > Customers and click View (button) for a list of Customers.

2. Double-click the customer you want to create a quotation for.

3. Navigate to the Accounting (tab).  In the Currency dropdown, select the appropriate Foreign Currency.

4. Click Save to apply the changes.

5. Navigate to Main Menu > Workflow > Quotations.

6. Click New (button) to create a new Quotation.

   1. Select a customer from the dropdown list next to Customer.

   2. Fill in the required information in the header.

   3. Add Items and Services as per a normal quotation.

   4. Enter the Unit Price in the Foreign Currency.

   5. Verify the Exchange Rate displayed in the bottom-right corner.

   6. Click Save (button).

How to Invoice a Customer in Foreign Currency

1. Ensure the Customer is configured to use a Foreign Currency:

   1. Navigate to Main Menu > Office > Customers and click View (button) for a list of Customers.

   2. Double-click the customer you want to invoice.

   3. Navigate to the Accounting (tab).  

   4. In the Currency dropdown, select the appropriate foreign currency.

   5. Click Save to apply the changes. 

2. Create a Customer Invoice - Refer to How to Create a Customer Invoice. 

3. Type the Unit Price in the Foreign Currency.

ℹ️ You may need to convert the Unit Price to the Foreign Currency. You can see the Exchange Rate in the bottom right-hand corner. 

How to Enter a Supplier Invoice in Foreign Currency

1. Ensure the Supplier is configured to use a Foreign Currency:

   1.  Navigate to Main Menu > Office > Suppliers and click View (button) for a list of Suppliers.

   2. Double-click the supplier you received an invoice from.

   3. Navigate to the Accounting (tab).  

   4. In the Currency dropdown, select the appropriate Foreign Currency.

   5. Click Save to apply the changes. 

2. Create a Supplier Invoice - refer to How to Create a Supplier Invoice 

   1. Type the Unit Price in the Foreign Currency.

   2. Select the relevant VAT Type (e.g. No VAT).

3. The Total will automatically update, and provide a Total in the Local Currency.

ℹ️  You can view the current Exchange Rate in the bottom right-hand corner. 

How to Enter Ledger Transactions in Foreign Currency

1. Check that Multi-Currencies are enabled for the applicable Transaction Type (see How to Setup Transaction Types to use Foreign Currency)

   • Note: If you change the option on the Transaction Type, you may need to first restart BOS Enterprise before capturing the transaction.

2. Navigate to the Transaction you want to enter (e.g. Main Menu > Accounting > Ledger > New (button) > Expenses).

3. Change the Currency in the bottom right-hand corner to the currency of the transaction.

4. Edit the Exchange Rate in the bottom right-hand corner if necessary (if that option was selected when setting up the Transaction Type)

5. Complete the transaction in the Foreign Currency.

   • Note: If all the fields for Local and Foreign Currency are not shown, add them using the Field Chooser (first column).

Related Topics

• Reference: Multi-Currency

• Setup: Multi-Currency