Ledger Management - Transaction View

How to View Transactions

1. Navigate to  Main Menu > Accounting > Ledger.

2. Choose the Dates you want to view:

   • Select a date range from the dropdown list next to Set, or 

   • Select custom dates by selecting dates from the calendar provided. 

3. Navigate to Filter > select Transaction Type (Transactions).

4. To view specific transactions, locate the Transaction (bar), then select the desired transaction type.

   • Note: You might also be able to select a Customer, or Supplier Account next to Account. Your choice of accounts will change depending on which Transaction Type you choose.  

5. Click View (button) to display the transactions.

How to Apply Various Date Filters

1. Tick any one of the three filters (radio buttons) below the date field: 

   • Tick Transaction (radio button) to view transactions containing those dates.

   • Tick Period (radio button) to view transactions created for the periods covered by those dates.

   • Tick Created (radio button) to view transactions that were created during those dates.

2. Click View (button) to apply the filter.

   • Note: You might not see a difference in the reports using these filters if the Transaction, Period and Created Dates were the same.

How to View Reconciled Customer and Supplier Transactions

1. Select a Transaction Type that is a bank entry with a Customer or Supplier. 

2. Locate and click the Reconciled (checkbox).

3. Click View (button) to apply the filter.

How to View Unreconciled Customer and Supplier Transactions

1. Select a Transaction Type that is a bank entry with a Customer or Supplier. 

2. Locate and click the Not Reconciled (checkbox).

3. Click View (button) to apply the filter.

How to View Potential Trial Errors

1. Ensure the Filter (bar) is set to All.

2. Locate and check the Trial Errors (checkbox).

3. Click View (button) to apply the filter.

How to View Paid Customer and Supplier Transactions

1. Locate and check the Allocated (checkbox).

2. Click View (button) to apply the filter.

How to View Outstanding Customer and Supplier Transactions

1. Locate and check the Outstanding (checkbox).

2. Select View (button) to apply the filter.

How to View Transactions with VAT

1. Locate and check the VAT (checkbox).

2. Click View (button) to apply the filter.

How to View Transactions without VAT

1. Locate and check the No VAT (checkbox).

2. Click View (button) to apply the filter.

How to Search for Transactions

1. Navigate to the smaller blank box next to the View (button) to search by Transaction No.

2. Navigate to the larger blank box next to the View (button) to search by Reference and Description.

3. Navigate to the Search (bar) to search by matching text in the displayed fields.

How to Print the List of Transactions

1. Click Output (button) to display a dropdown list.

2. Click Print to print the report to the default printer, or click Print (Show Dialogue) to select a printer, for example, a .pdf printer.

3. Select Detailed Ledger or Transactions from the dropdown list.

How to View a Clean Copy of the Transactions

1. Click Output (button) to display a dropdown list.

2. Click Preview to display the Transaction Items on the screen.

   • Note: You can click the printer (icon) to print the list to a printer of your choice, including PDF.

How to Email a List of Transactions

1. Click Menu (button) > Email Excel to email the list of Transactions in Excel format, or

2. Click Output (button) > Email > Transactions to email the list of Transactions in PDF format. 

Related Topics

• References: Ledger