Google Sites

Google Sites

Bob's Building Supplies (Demo Google Intranet/Site)

We have put together a sample Google Site as a demo. This is public so you can provide the link to anyone and they can see the site.

Click here to go to the Bob's Building Supplies Intranet Demo Google Sites

How to create a new client handbook in new Google Sites

When you are assigned as the new VA for a client, you need to create a client handbook. This is the responsibility of the assigned VA.

Before you create a client handbook, you need to consider where it is going to be hosted as they cannot be transferred to a different domain address:

Option 1 - If the client is going to or has set you up with a Google Account / Gmail hosted email account then you should set up the handbook in Google Sites under that login - eg it could be office@clientdomain.co.nz or admin@clientdomain.co.nz however hosted with Google. If your client does have a Google account for you then you will need to advise the Office Administrator so they can put this into LastPass under the Client Chrome/Google Shared Folder.

Option 2 - If the client is on another email host such as Office 365 then the Office Administrator will set up a Google Account for you to use to store the Handbook and login to a Chrome profile. The format will be [clientname]strictlysavvy@gmail.com. This login and password will be found in LastPass as below in Step 1. You can then follow the steps below to set up the Google Sites Cheat Sheet under the email account found in LastPass.

1. To create a new client handbook, begin by logging into the Google account which is going to be used for the client's Chrome bar - either the Google account they have given you in option 1, or the account the Office Administrator has created in option 2.

2. Then follow the instructions in this Loom video: https://www.loom.com/share/9a14665a167641fa9464cacb4468a53f 

3. Once you are done, click on the share button in the top corner (ref pic below)

4. Ensure you share it with sophie@strictlysavvy.co.nz (where all the other handbooks are found/hosted) and with jostrictlysavvy@gmail.com. Ask Jo and the Office Administrator to click on the link sent in the email sharing the site with them. Even if you have created the Google Site under the client's Gmail address e.g. name@companyname.com, ensure you share it with these other accounts. 

Any questions, please see the Office Administrator. 

Building an intranet

To build an intranet follow the below steps:

1. Log into a Chrome bar as the Administrator. At the moment this is sophie@strictlysavvy.co.nz. You will need to ask Sophie for the password

2. Go to https://sites.google.com/a/strictlysavvy.co.nz

3. The screen that appears is the Classic Sites screen. Click on New Google Sites

4. Click the + in the bottom right hand corner

5. In the top left hand corner, click on where it says 'Untitled Site' and rename it the name of the company. E.g. Strictly Savvy's Intranet

6. Click on Themes and select a theme for the intranet. Select the colour and font style. 

7. Click on Insert

8. Click Images and upload their logo. Note: you will need to have uploaded the logo into Google Drive first. 

9. In the Header, delete the page title. Grab the logo you have just uploaded and drag into the centre of the header (ref pic below)

10. To add text or images onto the Home page, simply use the Insert panel on the right hand side

11. Once the home page is ready, click on Pages to add in extra pages. The standard pages we put on intranets are:

    • Business Overview

    • Sales 

    • Marketing 

    • Finance

    • Health & Safety

    • Office Admin

    • Operations

    • Management

12. To add information to these pages, just use the Insert panel on the right hand side

13. To add a subpage, click on Pages. Hover over the page you would like to add a subpage to and click on the 3 dots that appear on the right hand side. Select Create Subpage and name the page. 

14. Add information to the subpages using the Insert panel on the right hand side

15. Once you've finished adding information in, you can add people to View or Edit the site using the Person button

16. Once the site is done, click Publish. Once the site is published, changes can still be made, you will just need to remember to click on Publish when you have finished added/amending the site

Create a page/subpage

1. Go to the Intranet you would like to edit

2. On the right hand side, click PAGES

3. Here you'll see all the current pages and subpages that are on this site. Scroll to the bottom.

4. Click the + symbol

5. Add the name for the page/subpage and then click Done

6. Move the page to wherever it needs to go

Using Google Sites

Google Sites are an amazing way to keep everything in one place.

An internal Intranet, having the ability to create, amend, and add to these helps companies to introduce the various things in their workplace, for new and old staff. 

The Strictly Savvy Intranet as you would have seen, shows staff everything from booking a room, company car, and meetings, to where to find stationery, client work, job descriptions, and much much more.

We have been able to implement Google Sites to various clients, helping them to streamline their processes, add their processes, and other company information.

The sidebar is an outline of headings, and within those headings is information. For example, if I wanted to know the location of our office First Aid kit(s), or First Aiders, I'd know to look under the Health & Safety heading etc.

If you feel something could be, or should be added to the Strictly Savvy Intranet, please let the Office Administrator know, and provide them with the information to be added, and where you think it should be added. Do this via Teamwork Chat.