Dext (formerly Receipt Bank)

Add Item Tab

1. Login to Dext

2. Click on the client you want 

3. At the top middle, click Add Items

4. Select one or a few methods your clients will be able to use to submit information into Dext

Uploading from computer:

1. Click on the Upload tab on the left of the screen

2. Select whom the information relates to in the business from the Owner drop-down box

3. Click choose file, select the file and click open

Submitting by post:

1. Click the By Post tab

2. Select On

3. Fill in the below details onto an envelope

4. Post the envelope via free post

5. Ensure you use the correct Customer Reference Number (CRN)

6. 
   

Submitting by email:

1. Click the E-mail tab

2. The email that is listed is able to be edited by selecting the Account settings

3. Once in Account Setting, click on Maintain Users to the left of the screen

4. Click Manage on the right of the screen, you will come to Edit User Details

5. Type the correct email address into the Email in Username tab

6. Hit save

Using the Mobile App:

1. Click on the Apps tab

2. Once the App is downloaded, open and click camera

3. Take a photo of the receipt or invoice

4. Select submit to Dext, or Publish.  This will send a picture of the item to Dext. The system will automatically read from the receipt and input details into the system

Using PayPal:

1. Your client will need to login and click on the PayPal tab

2. Get them to click Enable PayPal 

3. This will auto-create every 24hrs so your client will not need to create any invoices into Dext

Using Dropbox:

1. Your client will need to login and click on the Dropbox tab

2. Get them to click Enable Dropbox

3. After they follow the steps and link the accounts two folders will be created, one for receipts and one for invoices

4. After 6hrs, they will be sent to Dext

5. Ensure the folders are not renamed or moved, this will break the link between the Dropbox and Dext

Adding a client

1. Log into Dext

2. Click on Account View, which is on the left top side of the screen

3. Click Add new client, just under Account View

4. Fill in the information required information

Creating Staff Logins and Access

You can build a staff members login and grant them certain access:

1. Under you login, under Accounts View, click on Account settings, found at the top right of the screen

2. Click Maintain Users on the left of the screen

3. You will see a list of the current users, click Create a new user at the top

4. Add their details, their email address and a password for them to login, which can be changed at a later date

5. Click Send email notification to send them an email of their access

6. The Role drop-down allows you to give certain access. Basic, does not allow them to add clients or other staff members. Admin user allows them to have access such as yourself

7. Enable publishing rights to On

8. Link to Xero drop-down will allow them to link their ReceiptBank and Xero accounts together

9. Click next

10. If the staff member needs to access client files, decide in the next screen

11. Click save. The staff member can now access Dext

Linking Dext to Xero

AKA Integration

1. Login to Dext

2. Go to Account View and under the clients names you will see the broken link symbol below - this means the company is unintegrated

3. Click Manage on the right of the screen for that client

4. Click Edit Client Settings to the left of the screen, under the company's name

5. Click Integration on the top left of the screen

6. Click the green Choose Integration tab

7. Select the Xero symbol from the next screen

8. Click Go to Authorisation Link, this will ask you to login to your Xero

9. Login to your Xero in the next screen

10. Choose the appropriate company it needs to link with by clicking on the drop-down

11. Hit authorise once you have selected the correct company.  You will be diverted back to the ReceiptBank page

12. Click Finish

Publishing Receipts to Xero

1. Click on the receipt in blue, this will open it up

2. Check all the details on screen are correct from what is on the receipt, and amend anything that requires amending. Ensure the ‘category’ is also correct, this is the code that writes to Xero

3. Once you are sure everything is correct, click the publish button at the bottom. This will publish the receipt to Xero

4. If you want to go back to all the clients, click the Dext logo at the top left corner, and Client Management

Archive Section:

All the receipts and invoices that are sent from ReceiptBank are saved in the Archive for 7 years.  This is essentially an online filing cabinet.  You can use the search tab to search what you are looking for.

Dext Inbox

All receipts and invoices published to Dext go straight to the inbox.

1. Login to Dext

2. Click on the client you want

3. Click on the Inbox tab at the top of the screen.  This will show all the invoices and receipts that have been submitted

4. In the In processing tab, this shows what is being extracted into Dext

5. In the Ready for Export tab, is what is ready to be published to the clients accounting system

Setting up Rules

1. Login to Dext

2. Click on the client you want

3. Click on the Suppliers tab at the top middle of the screen

4. A list of suppliers will be listed that you have either created in Dext, or come across from Xero

5. The Items column will show what the supplier has sent over

6. Click on a supplier to assign rules specific for that supplier

7. Input the details you want for the specific supplier, such as due date for invoices, codes in the Category and so on

8. Click Autosync to On, to allow Dext to automatically publish the rules for that supplier into xero. This way, you will not need to manually view and amend the items in Dext before publishing to Xero

Using Free Client Files

1. Login to Dext

2. Under Account View, click on Manage to the right of the screen against you Free Client

3. Select Edit Client Settings on the left of the screen, under your Free Client

4. Click Account Details on the left of the next screen

5. Change the Company Name slot to the Companies name

6. Click away from the box when you are done, and this will autosave

7. Click on Maintain Users on the left hand side of the screen

8. Click Manage on the right side of the screen

9. Click Edit User Details on the left/middle

10. Type in the clients details

11. In the Email Details drop-down, click Use custom email and enter their email address they’ll use to login

12. Click Save

13. Click Manager on the right of the screen

14. Click Send Invitation Email

15. Input a password for them to enter

16. Click save, this will generate an email with their details to login and input their receipts and invoices

YouTube video showing how to:

• Create an account

• Upload and organise documents

• Share files with clients

• Advantages of all the features