How To Process An Employee's Final Pay

Who: This process is for the Office Administrator to complete

What: It shows you how to process a final pay for an employee in Smartly

When: Undertake this anytime an employee leaves

Why: This process is completed to process the employee's final pay, including any annual leave owing, and then removes them from the system for the next payrun

1. Start by populating the pay run list - including any leave taken - as shown here

2. Once the employee's last pay has been saved, you can then click on Terminate the employee under the Actions header on the right-hand side. If you have not saved the pay then you will be prompted to do so before Smartly will allow you to continue

3. A new window will open, which will ask you to enter the employee's last day, reason for termination eg resignation, redundancy, etc etc. It will also get you to click on a box to include any annual leave that may be owing to them. Once you have filled in the required fields, click on Ok

4. A line will now appear at the top of the page to say the employee has been terminated and the date from. Check that the date is correct click, and then click on Save

5. You can now continue with the rest of the payrun instructions