Google Drive

Creating your personal folder in Google Drive

You can create a folder called '[Name] Personal' in Google Drive. This is for you to put any documents that aren't client work and can't be filed anywhere else in our Google Drive. Documents saved in here will be deleted when you leave so ensure they are not important and won't be missed. Follow the below steps to create a folder and ensure it won't be shared with anyone else. 

1. In Google Drive click on the New button and select 'Folder'

2. Name the folder [Name] Personal

3. Click Create. Your folder will now be sitting in your Google Drive

4. Right click on the folder and click 'Share'

5. Select OFF - only specific people can access

6. Click Done. Your folder will now be private

How to check Google Drive is syncing

In the bottom right hand side of your screen is your taskbar. In here should be your Google Drive icon. Hover over the icon and it should say "Google Drive - Sync complete".

If it's not there you may need to click the little arrow and from here you can hover over the Google Drive icon. 

If it's not there at all, in your Start menu, search "Google Drive". Click on it and now you will have the little icon in your taskbar. As you have only just started it, it may take a little while to sync so wait a while before hovering over the icon to check it says "Google Drive - Sync Complete".

I've lost my Google Drive icon

1. Click on your start menu

2. Search for Google Drive

3. Click on the Google Drive icon

4. It will now reappear at the bottom right of your screen and start syncing

Rules for saving files in Google Drive

Please do not save any files to your Google Drive as we now use SharePoint to save all our files and folders.

Selective Syncing Google Drive

Selective syncing your Google Drive means you are choosing which folders to download to your computer. This can be a good idea to sync only the folders you need so it won't slow your computer down. 

1. Click on the Google Drive icon in your taskbar in the bottom right hand corner. If the Google Drive icon is not there, check I've lost my Google Drive icon on how to find it

2. Click the 3 dots in the upper right hand corner

3. Click Preferences

4. Click 'Sync only these folders'. Then go through the folders and untick the ones you don't want sync/tick the ones you would like sync. Click Apply

What to do if you should have access to a folder in Google Drive but you can't see it

1. Go to your Google Drive

2. On the left-hand side click Shared with Me

3. In here are folders that have been shared with you which won't show up in your Google Drive until you have accepted them. 

4. Click on the folder or document and click Add to Google Drive

What to do if your Drive says "Heads up, people may lose access"

Your Drive will come up with this notification if someone deletes/moves a file in Google Drive or if you have opened a document are trying to close it. This is because when you open a file that is not a Google file it creates a lock file which looks like this ~$FileName. When you close it, Google Drive deletes this which then gives you the notification. All you need to do is disable the notifications. 

1. Click on the Google Drive icon in the bottom right hand corner of your screen. See here if you can't see the icon

2. Click on the 3 dot icon

3. Click on Preferences

4. Click on the advanced tab

5. Uncheck the box 'Show confirmation when removing items from shared folders'