Recruitment Email Templates

Email Applicants Sent To Assist / General Manager

General Application - No Positions Available At This Time

Subject: [Respond directly to the applicant's email]

Email: Hi [Name],

Thanks for reaching out to us, and you certainly have a great skillset.

We are not currently hiring and the next time we hire we will advertise it on our social pages, so feel free to follow us over there for notifications in future 🙂

We wish you all the best in your endeavours.

Kind regards,

[Email Signature]

Advertised Vacancy Applications - Unsuccessful

Subject: [Respond directly to the applicant's email]

Email: Hi [Name],

Thank you for applying your interest to work with us here at Strictly Savvy. [Please accept my apologies for our delayed response.]

We have received and reviewed your CV in reply to our advertised vacancy for [job title]. Regretfully, your application was not successful at this time.

We wish you all the best in your endeavours.

Kind regards,

[Email Signature]

Successful Applicant - Meet & Greet Confirmation - Office

Email confirmation sent to applicant after email/phone comms to find a suitable date and time.

Subject: [Respond directly to the applicant's email]

Email: Hi [Name],

This email is to confirm that we have booked you in for an informal "meet and greet" on [Day Month] at [Time] . A calendar request will be sent through to you shortly.

We are located at Units 9&10, 3 George Daniels Dr, Trentham, Upper Hutt. 

If your availability for this meeting changes at any time, or if you have any questions, please contact us as soon as possible.

Kind regards,

[Email Signature]

Meet & Greet Calendar Invite

Title: Meet & Greet - [Applicant Name] / Strictly Savvy

Attendees: Applicant, Jo and the General Manager

Room: Units 9&10, 3 George Daniels Dr, Trentham, Upper Hutt OR Zoom Meetings (online)

Duration: 30 mins

Hi Name],

We're looking forward to meeting you. 

We are located at Units 9&10, 3 George Daniels Dr, Trentham, Upper Hutt. 

If your availability for this meeting changes at any time, or if you have any questions, please contact us as soon as possible.

Kind regards,

[Your name]

Successful Applicant - Job Offer Email

Subject: [Applicant Name] Job Offer - [Position] / Strictly Savvy

Attachments - ref below

Email: Hi [Name],

We are very excited to have you join the Savvy Squad! Please find your job offer letter attached.

Firstly, we require you to review your contract and job description and let us know if you have any questions on these as soon as possible. Your contract must be signed and returned to us before your start date.

Secondly, you will need to fill in our employee info and emergency contact forms online via the following Airtable links:

Employee Information Form - https://airtable.com/shr8oZ0jcFxiCyavf

Employee Emergency Contact Form - https://airtable.com/shriYUXkyacbX36Tn

Additional employment forms, including tax code declaration, KiwiSaver and MOJ request for criminal conviction history, are attached. If you are unable to print and complete these forms at home, please let me know and we can arrange to have printed copies ready for you to complete on your first day. Please note that you are required to fill in either a KiwiSaver deduction OR opt-out form, not both.

Let us know if you have any questions, otherwise the team look forward to meeting you on [start date]!

Kind regards,

[Email Signature]

Attachments for Job Offer Email

Documents to attach from the new employee's HR file - SharePoint > HR > Team > Savvy Contractor / Employee / Global Team Member:

• Employee Agreement / Contract

• Job Offer Letter

• Job Description Letter (if applicable)

Forms to attach from SharePoint > Management > HR > New Employee Paperwork: 

• IRD Tax Code Declaration ir330 Form

• KiwiSaver Deduction ks2 Form

• KiwiSaver Opt-Out ks10 Form

• Ministry Justice Check Third Party