Recruitment Email Templates
Recruitment Email Templates
Embedded Files
Email Applicants Sent To Assist / General Manager
Email Applicants Sent To Assist / General Manager
General Application - Unsuccessful / No Positions Available At This Time
General Application - Unsuccessful / No Positions Available At This Time
Subject: [Respond directly to the applicant's email]
Email: Hi [Name],
Thanks for reaching out to us, and you certainly have a great skillset.
We are not hiring currently, but if you're looking to become a VA and either start your own business or contract to VA companies, the best place for more information is The VA Foundry which is run by Strictly Savvy's Founder, Jo. Here you can access courses, resources, a podcast and more: https://www.thevafoundry.com/
You could also join this free Facebook group run by the organisers, where you can ask questions to a community of other VAs https://www.facebook.com/groups/158473601504642
Otherwise, the next time we hire we will advertise it on our Facebook page so feel free to follow us over there 🙂
We wish you all the best in your endeavours.
Kind regards,
[Email Signature]
General Application - Unsuccessful But Keeping On File
General Application - Unsuccessful But Keeping On File
Subject: [Respond directly to the applicant's email]
Email: Hi [Name],
Thank you for expressing your interest to work with us here at Strictly Savvy. [Please accept my apologies for our delayed response.]
We have received and reviewed your CV; however, we currently do not have any vacant positions that match your qualifications and expertise. If it is okay with you we would like to keep your CV on file for future reference in case a suitable opening arises.
Kind regards,
[Email Signature]
SEEK Applicant
SEEK Applicant
Not Suitable
Not Suitable
Subject: SEEK Application - [Name of Role/Position Advertised]
Email: Hi [Name],
Thank you for applying your interest in working with us here at Strictly Savvy.
We have reviewed your CV in regard to the [Name of Role/Position Advertised] position we had advertised on SEEK and regretfully, your application was not successful at this time.
We wish you all the best in your job search.
Kind regards,
[Email Signature]
Airtable / Website Applicant
Airtable / Website Applicant
Application Received
Application Received
Subject: Application Received - [Name of Role/Position Advertised]
Email: Hi [Name],
Thank you for applying your interest in working with us here at Strictly Savvy.
We will review your CV shortly and assess your qualifications to see if they match the requirements of the advertised position. We will be in touch once a decision has been made about the status of your application.
Kind regards,
[Email Signature]
Advertised Vacancy Applications - Unsuccessful
Advertised Vacancy Applications - Unsuccessful
Subject: [Respond directly to the applicant's email]
Email: Hi [Name],
Thank you for applying your interest to work with us here at Strictly Savvy. [Please accept my apologies for our delayed response.]
We have received and reviewed your CV in reply to our advertised vacancy for [job title]. Regretfully, your application was not successful at this time.
We wish you all the best in your endeavours.
Kind regards,
[Email Signature]
Advertised Vacancy Applications - Unsuccessful But Keeping On File
Advertised Vacancy Applications - Unsuccessful But Keeping On File
Subject: [Respond directly to the applicant's email]
Email: Hi [Name],
Thank you for applying your interest to work with us here at Strictly Savvy. [Please accept my apologies for our delayed response.]
We have received and reviewed your CV in reply to our advertised vacancy for [job title]. Regretfully, your application was not successful at this time. If it is okay with you, we would like to keep your CV on file for future reference in case a suitable opening arises.
Kind regards,
[Email Signature]
Successful Applicant - Meet & Greet Confirmation, Pod Office
Successful Applicant - Meet & Greet Confirmation, Pod Office
Email confirmation sent to applicant after email/phone comms to find a suitable date and time.
Subject: [Respond directly to the applicant's email]
Email: Hi [Name],
This email is to confirm that we have booked you in for an informal "meet and greet" on [Day Month] at [Time] . A calendar request will be sent through to you shortly.
We are currently located at 12 Vista Crescent, Maoribank, Upper Hutt. Behind the white letterbox you will find a set of stairs leading down to small deck area. Either Jo or our General Manager Teesha will meet you there and show you around.
If your availability for this meeting changes at any time, or if you have any questions, please contact us as soon as possible.
Kind regards,
[Email Signature]
Successful Applicant - Meet & Greet Confirmation, Zoom Call
Successful Applicant - Meet & Greet Confirmation, Zoom Call
Email confirmation sent to applicant after email/phone comms to find a suitable date and time.
Subject: [Respond directly to the applicant's email]
Email: Hi [Name],
This email is to confirm that we have booked you in for an informal "meet and greet" via Zoom on [Day Month] at [Time] . A calendar request will be sent through to you shortly.
If your availability for this meeting changes at any time, or if you have any questions, please contact us as soon as possible.
Kind regards,
[Email Signature]
Meet & Greet Calendar Invite
Meet & Greet Calendar Invite
Title: Meet & Greet - [Applicant Name] / Strictly Savvy
Attendees: Applicant, Jo and the General Manager
Room: 12 Vista Crescent, Maoribank, Upper Hutt (in-person) OR Zoom Meetings (online / lockdown)
Duration: 30 mins
Description - Pod Office Meeting:
We are currently located at 12 Vista Crescent, Maoribank, Upper Hutt. Behind the white letterbox you will find a set of stairs leading down to small deck area. Either Jo or our General Manager Teesha will meet you there and show you around.
If your availability for this meeting changes at any time, or if you have any questions, please contact us as soon as possible.
Kind regards,
[Your name]
Description - Zoom Meeting:
If your availability for this meeting changes at any time, or if you have any questions, please contact us as soon as possible.
Kind regards,
[Your name]
Successful Applicant - Job Offer Email
Successful Applicant - Job Offer Email
Subject: [Applicant Name] Job Offer - [Position] / Strictly Savvy
Attachments - ref below
Email: Hi [Name],
We are very excited to have you join the Savvy Squad! Please find your job offer letter attached.
Firstly, we require you to review your contract and job description and let us know if you have any questions on these as soon as possible. Your contract must be signed and returned to us before your start date.
Secondly, you will need to fill in our employee info and emergency contact forms online via the following Airtable links:
Employee Information Form - https://airtable.com/shr8oZ0jcFxiCyavf
Employee Emergency Contact Form - https://airtable.com/shriYUXkyacbX36Tn
Additional employment forms, including tax code declaration, KiwiSaver and MOJ request for criminal conviction history, are attached. If you are unable to print and complete these forms at home, please let me know and we can arrange to have printed copies ready for you to complete on your first day. Please note that you are required to fill in either a KiwiSaver deduction OR opt-out form, not both.
Let us know if you have any questions, otherwise the team look forward to meeting you on [start date]!
Kind regards,
[Email Signature]
Attachments for Job Offer Email
Attachments for Job Offer Email
Documents to attach from the new employee's HR file - SharePoint > HR > Team > Savvy Contractor / Employee / Global Team Member:
Employee Agreement / Contract
Job Offer Letter
Job Description Letter (if applicable)
Forms to attach from SharePoint > Management > HR > New Employee Paperwork:
IRD Tax Code Declaration ir330 Form
KiwiSaver Deduction ks2 Form
KiwiSaver Opt-Out ks10 Form
Ministry Justice Check Third Party
Google Sites
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