Project Management Apps - Comparison

Project Management Apps - BENEFITS

Asana:*

• Create, categorize, and schedule projects in a special calendar, and prioritize daily tasks. Asana offers features aimed at enhancing focus, such as customizable views and notification settings. However, the 'Weekly Focus' feature has limited availability and functionality across platforms. 

• Asana allows users to track their tasks and projects up to completion, and to generate amazingly detailed progress reports. You can attach various file formats, and share project-related documents with your team without having to use emails or third-party communication channels

• Team members can discuss the project’s progress while it is happening, share it, comment on it, upload a file, or simply let everybody know that they like the change

• The smart inbox- instead of tons of boring and unwanted messages, Asana's Inbox centralizes project notifications, allowing users to manually create follow-up tasks and stay informed about relevant updates. 

• Asana offers seamless integrations with over 200 applications, including Google Drive, Dropbox, Slack, Zapier, GitHub, and Harvest, enhancing workflow efficiency. 

• Asana provides priority support for Enterprise and Enterprise+ plan users, ensuring timely assistance for inquiries and troubleshooting, and will assist you from the very first moment you start deploying their product

Monday.com:*

• Utilizes a flexible board system that allows users to manage projects, tasks, and workflows. Boards can be customized to provide detailed insights into specific projects or offer a comprehensive overview of company performance as needed. 

• Highly customizable, allowing users to configure various options to create a brand-specific platform. It categorizes items into custom sections and groups, adhering to specific rules and policies. 

• Team members can collaborate directly on tasks by clicking on items to add updates, comments, and attach various file types. While Monday.com facilitates real-time communication within the platform, it does not support live Facebook or Twitter activity feeds. 

• Allows users to link related projects and tasks across multiple boards. The platform's Activity Log provides a chronological history of changes, and integrations enable exporting data to spreadsheets for analysis and record-keeping. 

• Integrates seamlessly with tools like Dropbox, Zapier, and Google Drive, among others. Additionally, its open API architecture allows developers to create custom integrations, enhancing the platform's adaptability to various workflows. 

Apollo:*

• You will always determine where your projects, your contacts, as well as yourself are in life. With this tool, you will feel you are on top of everything, regardless of how busy your schedule is.

• Unifies various tasks, such as managing projects, calendars, personal tasks, contacts, etc. in one powerful and efficient workspace.

• Features robust time-tracking tools and an integrated calendar, allowing you to monitor projects, tasks, and team activities with greater efficiency. 

• Create projects, delegate tasks, create task lists, create events, set your milestones, log time spent on your projects with the use of interactive timers, write notes on contacts, manage cases and deals, and keep everything under your control always with this tool.

Streamtime:*

• This tool offers resource and project management specifically tailored for the creative industry, helping agencies, studios, and freelancers plan and deliver projects smoothly. 

• This will also enable you to plan projects, track time, schedule teams, create quotes and invoices, and generate reports on project profitability — all in one intuitive platform. 

*All content and prices correct as at 29/04/2025

Project Management Apps - FEATURES

Asana:*

• Activity feed

• Add assignees, attachments, and likes to tasks

• Automatic updates to email/inbox

• Custom views (List, Board, Timeline, Calendar)

• Email bridge

• My Tasks list with smart sections and sorting

• Track tasks and add followers

• Get notifications and reminders

• Mobile apps available for iOS and Android

• Multiple workspaces

• Project Sections and Search Views

• Real-time updates

• See team members’ tasks and priorities

• Set goals, priorities, and due dates

• Set project permissions

• Project and task creation

• Comment on tasks

Monday.com:*

• A collaboration tool for multiple employees

• A many-to-many communication tool

• A visual display of progress

• Boards can be displayed on large screens for real-time tracking

• Easy collaboration: tag teams

• Easy communication: tag people

• Eliminate noise: get updates based on relevance

• Email notifications- get notified by email

• Email updates- send updates by email

• Extensive integrations available: Dropbox, Google Drive, Pipedrive, Slack, Teams, Outlook, Salesforce, etc. 

• Knowledge base- auto generated, completely searchable, full documentation

• Motivational tool

• New employees can hit the ground running

• Personal and public Boards

• Supports Adobe integrations for asset management

• You can leave live comments on visuals

• Significantly reduces email and meeting overhead

Apollo:*

• Project Management

• Interactive calendars

• iCal integration

• Milestones

• Cases and deals

• CRM

• Interactive timers

• Basecamp, Highrise, Capsule importers (Capsule is less prominent now but still referenced. Integrations vary and newer tools like Asana/Trello aren't natively imported.)

• Basic note-taking and collaborative notes (not visual whiteboards) 

Streamtime:*

• Job Planning

• Time Tracking

• Invoicing

• Quoting

• Scheduling

• Reporting

• Kanban

• Integrates with selected platforms like Xero, MYOB, and Zapier

*All content and prices correct as at 29/04/2025

Project Management Apps - PRICING

Asana:*

• Personal - Free for teams up to 10 users:

  • • Unlimited tasks, projects, messages, activity log, file storage (100MB per file), and assignee and due dates

    • List view projects

    • Board view projects

    • Calendar view

    • Basic search filters

    • Status updates

    • iOS and Android mobile apps\

    • Time tracking with integrations

    • 100+ free integrations with your favorite apps

• Premium Plan - A$14.99/user/month:

  • • Everything in Personal, plus:

    • Collaborate with up to 500 teammates

    • Timeline view

    • Gantt view

    • Asana AI

    • Workflow Builder

    • Project dashboards

    • Advanced search

    • Global custom fields

    • Forms

    • 250 Automations per month

    • Start dates and times

    • Custom project templates

    • Admin Console

    • Private teams & projects

    • Unlimited free guests

• Advanced Plan - A$33.99/user/month:

  • • Everything in Starter, plus:

    • Collaborate with up to 500 teammates

    • Goals

    • 100 Portfolios

    • Asana AI

    • Workload

    • 25,000 Automations per month

    • Forms branching & customization

    • Approvals

    • Proofing

    • Lock custom fields

    • Advanced reporting

    • Time tracking

    • Scaled security

• Enterprise Plan - Contact the company and share your details for pesonalised pricing:

  • • Manage team members with advanced admin controls like service accounts and SAML

    • Get white glove treatment with a dedicated Customer Success Manager. Plus get guaranteed support within 2 business hours

    • Maintain strict control over your data and security with user provisioning and deprovisioning, data deletion, and cross-regional back-ups

    • Put you logo front and center. With custom branding, you're able to customise Asana with your own logo

    • Includes features like advanced security (e.g., SCIM), Admin APIs, Enterprise Key Management (EKM)

    • Custom branding is now bundled under Enterprise branding tools

Monday.com:*

• Free - up to 2 seats:

  • • Up to 3 boards

    • Unlimited docs

    • 200+ templates

    • 8 column types

    • iOS and Android apps

• Basic - $9 USD per seat/month billed annually:

  • • Includes free, plus:

    • Unlimited free viewers

    • Unlimited items

    • 5GB file storage

    • 500 AI credits per month per account

    • Prioritised customer support

    • Create a dashboard based on 1 board

• Standard - $12 USD per seat/month billed annually:

  • • Includes basic, plus:

    • Timeline & Gantt views

    • Calendar View

    • Guest access

    • 500 AI credits per month per account

    • Automations (250 actions per month)

    • Integrations (250 actions per month)

    • Create a dashboard that combines 5 boards

• Pro - $19 USD per seat/month billed annually:

  • • Includes standard, plus:

    • Private boards

    • Chart View

    • Time tracking

    • Formula Column

    • 500 AI credits per month per account

    • Automations (25K actions per month)

    • Integrations (25K actions per month)

    • Create a dashboard that combines 20 boards

• Enterprise - quote request:

  • • Includes pro, plus:

    • Enterprise-scale automations & integrations

    • Multi-level permissions

    • Enterprise-grade security & governance

    • Advanced reporting & analytics

    • 500 AI credits per month per account

    • Enterprise support

    • Create a dashboard that combines 50 boards

Apollo:*

• Basic - € 27.60/month:

  • • 18 projects

    • 5GB storage

    • Unlimited project users

    • 7 CRM users

    • 5,000 contacts

    • 12 deals

    • Time tracking

    • 30 day free trial

• Plus - € 57.60/month:

  • • 40 projects

    • 15GB storage

    • Unlimited project users

    • 18 CRM users

    • 20,000 contacts

    • Unlimited deals

    • Time tracking

    • 30 day free trial

• Premium - € 117.60/month: 

  • • 115 projects

    • 30GB storage

    • Unlimited project users

    • 40 CRM users

    • 30,000 contacts

    • Unlimited deals

    • Time tracking

    • 30 day free trial

• Max - € 177.60/month:

  • • 300 projects

    • 75GB storage

    • Unlimited project users

    • Unlimited CRM users

    • 50,000 contacts

    • Unlimited deals

    • Time tracking

    • 30 day free trial

Streamtime:*

• Essential Plan - $29 USD per user/month:

  • • Up to 10 projects

    • Unlimited users

    • Basic time tracking

    • Invoice creation

    • Reporting dashboards

    • Google calendar integration

    • Task management

    • Integration with accounting software (e.g., Xero, QuickBooks)

    • Client portal access

• Standard Plan - $49 USD per user/month:

  • • Includes everything in Essential, plus:

    • Unlimited projects

    • Advanced time tracking with real-time notifications

    • Custom workflows and project templates

    • Advanced reporting and analytics

    • Client invoicing with auto-generated reports

    • Integration with Slack and Google Workspace

    • Custom branding for client portal

• Professional Plan - $79 USD per user/month:

  • • Includes everything in Standard, plus:

    • Priority customer support

    • Custom project fields

    • Extended API access

    • Workflow automations and triggers

    • Unlimited file storage

    • Detailed project and financial reporting

    • Team management features, including roles and permissions

    • Premium integrations (e.g., Zapier)

• Enterprise Plan - Contact for personalized pricing:

  • • Everything in Professional, plus:

    • Dedicated account manager

    • Custom onboarding and training

    • Advanced security features and compliance

    • Integration with enterprise systems (e.g., CRM, ERP)

    • Tailored support and priority response times

    • Custom workflows and reporting features

*All content and prices correct as at 29/04/2025