Administrative Operations & Support Services

Angie has two primary roles:

1. Providing executive assistant support to the ACFD project admin@acfd.ca

2. Providing support for the chair through various activities like:

• Dept Council support

• Scheduling meetings and calendar management

• Taking minutes when needed

• Assembling documents (printing, photocopying, expense claims, etc.)

• Drafting correspondence (letters and/or emails)

Angie will also be responsible for things like filing/records management, building maintenance, access management, etc.

If you need to book a meeting with the chair, she can be reached using dentea@ualberta.ca

Reports to Tracy Zork.

Tracy is responsible for managing the executive team meetings and participates in annual strategic and operational planning activities. 

Tracy’s main responsibilities include:

• Faculty recruitment

• Managing the Annual Reporting and Promotion processes

• Human Resources – onboarding/offboarding, records management, etc.

• Operations – manages departmental governance which includes committee TORs, memberships, academic administrative position descriptions and accreditation

Reports to Suzanne Roy.

Raj's Human Resources responsibilities include: 

• Appointment letters for support and part-time instructors

• Part-time contract database:

  • Terms of appointment 

  • Run reports

• HR questions:

  • Benefits

  • Payroll

  • Timesheet entries

  • Appointments

• Running reports

  • Monthly end dates 

  • Probationary & performance

  • Position numbers

• Communicating with Staff Services

Reports to Tracy Zork.

Bahige's key responsibilities include: 

• Facilitates internal and external grant/award submissions for faculty, postdocs and graduate Principal Investigators 

• Serves as the primary contact for the Grant Life Cycle, managing VPRI communications and resolving over-expenditure issues

• Coordinates departmental research competitions and the administration of endowment grants

• Support Research Committee operations, the Undergraduate Research Initiative, and research seminars/events

• Streamlines research-related financial processes, including payments, reimbursements, and travel authorizations

• Provides administrative support to the Associate Chair (Research), Research Unit Directors, and Student Research Group

• Promotes research achievements via school newsletters and websites

• Maintains comprehensive research and publication databases to generate key performance metrics

• Provides strategic support to new faculty, graduate students, and postdocs to enhance their research portfolios

Reports to Tracy Zork.

The HIA & Policy Risk Analyst's key responsibilities include: 

• Accountable for the identification and coordination of the School's risk management activities and handling of sensitive information

• Responsible for coordinating the contract review processes and ensuring compliance with the Health Information Act (HIA), the Health Professions Act (HPA), the Protection of Privacy Act (POPA), the Access to Information Act (ATIA) and the school's regulatory colleges' code of ethics and standards of practice

• Develops and executes compliance policies and coordinates the School's risk management-related records management activities. This position coordinates the School's Privacy & Security Reviews (PSR) and submission of Privacy Impact Assessments (PIA) to the Office of the Information and Privacy Commissioner of Alberta (OPIC).