Preparing for Winter Closure

Dec. 6, 2024

Some reminders as we head into the winter closure

Prepare for winter / winter closure

• Opportunistic theft always increases during the winter months so ensure your cabinets and personal belongings are locked up and report any suspicious people / activities to security as needed 780-492-5050.

• Lock laptops up at the end of every day - they are easily stolen

• Critters are always seeking a warm place to spend the winter - please avoid storing food/snacks in cabinets 

• Reduce fire hazards/ risks - unplug Christmas lights (nightly)

• kettles, coffee machines should only be used in outlets with ground fault interrupters (nutrition nooks).  Any response by the fire department for alarms caused unauthorized appliances in offices will result in a charge to the unit of as much as $10,000 / incident.

• Place out of office messages on voicemail and email during closure periods and vacations.

Common Areas - a shared responsibility

• Nutrition nooks

  • Ensure food/ leftovers are regularly discarded from the fridge - particularly before winter closure. 

  • Cover food in microwave and clean up after yourself. 

  • If you take the last of something throw the empty packaging away. 

  • Clean up your own dishes.

• Mtg rooms

  • Put furniture back to proper configuration

  • Wipe down tables as needed

  • Remove any catering items

  • Cancel unneeded room bookings

• Hallways (internal and external) & common spaces

  • Be aware of the volume of your conversations/ phone calls in common areas - don't talk over cubicle walls (I know I'm guilty of this).

• Copy rooms

  • Use secure print function to avoid confidentiality breaches

  • Address jams/empty toners/full toner waste containers rather than leaving them for the next person.

  • If you're not sure how to deal with a Xerox problem, follow the prompts on the machine's screen or speak with Tracy Zork

  • Tidy up after yourself

Kipnes Good Neighbour Guidelines

Just because a space seems unoccupied doesn't mean it's available.  Students, staff and faculty of the School are assigned space and should not "squat" in other administrative units and should not "borrow" equipment such as monitors that belong to other units.  Space requests are made through Tracy Zork.

Please note there is a new occupant group moving into 5th floor Kipnes in March 2025 - I'm not sure how many people we're talking about.