Clinic Memo

November 21, 2025 |  Clinical Operations

Note: To find topics from previous bulletins, please use the search icon [🔎] in the top right-hand corner of this page.

ATTENTION: Update to DDS Periodontal Cassette Contents

The perio group is making an update to the contents of the DDS perio clinic and simulation lab cassettes. Effective immediately, the Posterior Scaler Nevi 2 (SCNEVI2) will be removed from the cassette and replaced with the 135 Scaler. 

REMOVED 2 Nevi™ Posterior Scaler SCNEVI29E2

REPLACEMENT 135 Scaler SN135C8E2

ATTENTION: Transition of Anterior Restoration Composite

Effective Nov. 24, 2025, we will be transitioning from our current TPH Spectra composite to 3M Filtek Supreme composite for all anterior composite restorations, this composite can be heated if the provider chooses.

During the transition period, both materials will be available at each dispensary in the following shades: A1, A2, A3, A3.5, and A4. We will continue to use the remaining stock of TPH Spectra composite until it is depleted, at which point we will fully transition to 3M Filtek Supreme for all anterior restorations.

UPDATE: Enzymatic Solution on clinic floor

We have added additional containers of enzymatic solution to ensure easier access throughout the clinic in the following areas, as mapped below:

ATTENTION: CDCP Patient Requiring Additional Units of Scale/Root Planning (in excess of 4 units/year)

CDCP has been approving additional units of scaling for patients with three or more pockets of 3mm or more. Currently they will approve either 2 or 4 additional units for each year for the next two years.

Pre-authorization is required in advance of treatment, and additional information is required to be included in the submission - including x-rays (within a year), full mouth probing and a medical rationale.

Please complete the Pre-Determination Form in the EHR to initiate the pre-authorization. 

Some sections of the PRE-D form in axiUm forms will auto-populate with information from the perio chart and the perio form (CAF).

When outlining "treatment plan for the next 24 months", please select both IPT and MSPT if applicable. Enter the number of SC/RP units the patient will require for each round of therapy, the number of anticipated rounds of therapy, as well as the re-evaluation/recall intervals.

Eg. P3 patient with active disease:

• IPT: 6 units

• MSPT: 4 units

• interval: 3 months

When this PRE-D form is completed and approved (no approval required for PG), an automated message will be sent via axiUm to the finance team. They will then submit the pre-authorization along with all required documentation (radiographs, perio charting and the letter generated through the PRE-D form).  

Please ensure this form is completed for ALL CDCP patients. 

Pre-authorizations for additional units of scale will take a minimum of 5 weeks for CDCP to process.

Looking for a Procedure Code or a Fee? 

The procedure codes and current fees for all programs are listed in the OHC Fee Guide.

Please check in the OHC Fee Guide on DentraNet

IT Team Update

A new face will soon be rotating in from IST to support students / staff in the clinic. Sara Mahjoob will be shadowing the outgoing IST Support (Alex) starting next week and then will be taking over in the following weeks. Sara can also provide support for staff and students in Kipnes and Katz on an as needed basis. This position can continue to be reached via the Dent Support email at dsupport@ualberta.ca. Please join us in welcoming Sara to the clinic for the next 3-4 months!

Food Bank Drive: Let’s fill Keri Pilon’s Mini Cooper 

By giving to Edmonton's Food Bank you are not only feeding people...you are giving hope and creating a kinder community.

Keri Pilon is arranging a donation to the Food Bank, more than ever food donations are significantly needed, she was hoping for your support to help fill her Mini Cooper with food donations.

There is a donation box located just outside the Materials Management/Stores door in the back hallway by the staff/student elevators for anyone who would like to drop off non-perishable items, before Dec.13.

Here is a list of the food banks most needed items, if you aren't sure what to bring:

Thank you to everyone in advance for supporting this cause in any way you can!

You need to book a meeting room in KEC? Please complete the KEC Meeting Room Request Form located on DentraNet > Oral Health Clinic.

If you are looking for protocols or policies related to the Oral Health Clinic, please consult the Clinic Manual. You can press Ctrl and F simultaneously to open a "Find" dialog box, where you can enter text to locate all relevant instances within the manual. If you are unable to find the information you need, please feel free to ask for assistance.