Clinic Memo

REMINDER: Clinic Visitors 

If you plan to have a company representative visit the clinic, please review the Inviting Visitors and Volunteers page in the Dentranet. You will need to complete the School of Dentistry Visitor Request Form.

PROCESS/WORKFLOW:

1. Treatment Provider plans treatment

2. Supervising faculty approves treatment plan

3. Treatment Provider reviews draft of Consent to Treatment & Financial Agreement with Patient, including fees and basic risks and considerations

4. Patient consents to treatment by signing Consent to Treatment & Financial Agreement

5. Treatment Provider identifies need for treatment-specific AARC Form (red "Do Not Enter" sign in axiUm treatment history)

6. Treatment Provider reviews each treatment-specific AARC form (there may be several) with Patient ie. Additional Risks & Considerations section

7. Patient acknowledges treatment-specific additional risks and considerations, and signs AARC Form

8. When Treatment Provider accompanies Patient to Patient Services for "check out", PS Clerk will ask Treatment Provider if any AARC forms need to be printed or email out to Patient (Patient will provide PS Clerk with print/email preference)

9. Hopefully, this will provide the Patient with some time to digest the information prior to coming in for higher risk treatment.

The following is a list of AARC forms: 

• BEHAVIOUR MANAGEMENT

• BOTULINUM NEUROTOXIN INJECTIONS

• DENTAL IMPLANTS

• DENTAL IMPLANTS PLACED BY EXTERNAL PROVIDERS

• DENTAL WHITENING

• DERMAL FILLERS

• INTERIM IMMEDIATE DENTURES

• OBSTRUCTIVE SLEEP APNEA APPLIANCE THERAPY

• ORAL SURGERY

• ORTHODONTIC TREATMENT

• SCHOOL VISIT TREATMENT OPTIONS

• SEDATION

• SILVER DIAMINE FLUORIDE

• SOFT TISSUE BIOPSY

• SPORTS MOUTHGUARD

• TRIGGER POINT LOCAL ANESTHESIA & STEROID INJECTIONS FOR TMD

The following are additional authorization forms that are specific to orthodontic treatment:

• AUTHORIZATION FOR EARLY TERMINATION OF ORTHODONTIC TREATMENT (ORAL HYGIENE)

• AUTHORIZATION FOR EARLY REMOVAL OF BRACES / TERMINATION OF ALIGNER THERAPY (PT REQUEST)

• AUTHORIZATION FOR REMOVAL OF BRACES / TERMINATION OF ALIGNER THERAPY (STANDARD)

The following are additional authorization forms that will be available for use, as required:

• AUTHORIZATION FOR ASSIGNMENT OF CONSENT

• AUTHORIZATION TO RECORD VISIT WITH TREATMENT PROVIDER

• CONSENT TO REPRODUCE PHYSICAL LIKENESS, VOICE AND/OR NAME FOR MARKETING

1. Always confirm with the Patient chairside, on the day of procedure, that the Patient has reviewed and understood risks and considerations. 

2. Ask the Patient if they have any questions.

3. Ask the Patient if they are still willing to undergo the procedure.  

4. If Patient agrees to proceed with treatment, the Treatment Provider documents the following in the EHR Tx Notes:  "Reviewed risks and considerations with Patient and gave Patient the opportunity to ask questions. Patient chose to proceed with treatment."

Please reference Clinical Patient Consent Forms in Dentranet.

ATTENTION: Due to a migration with our Server Shares, the following will be unavailable from 6pm to 8pm on Friday January 31st:

• Accessing any files in the Dentistry network drive (commonly known as the Z drive)

• Dolphin Software

• Romexis Software

Once the migration has been completed, you will be able to access these again as normal. Thanks for your understanding and patience.

ATTENTION DDS Students: Lab Shelf and Loaned Item Cleanup

DDS Students are required to transfer their items from their KEC Student Lab shelves into their designated assigned lab lockers.

Transfer must be completed by February 5, 2025

Any items left on the shelves after this deadline will be discarded