calendar.med
What is the purpose of calendar.med?
With new programs, increased student numbers, less classroom space to work with, and competing needs for clinical/sim lab space, we needed to create a tool and process that would consolidate and automate the academic planning process and scheduling of activities. These are the issues we are trying to address with the implementation of calendar.med.
Not Subscribed?
If you are not subscribed to calendar.med yet, please visit: calendar.med.ualberta.ca at your earliest convenience as this is THE schedule for all programs in the School of Dentistry. All event types (lectures, labs, clinics, etc) for all programs are listed in calendar.med. Individual faculty members who are subscribed to calendar.med and assigned to specific events will have events automatically populated and updated in their own personal google calendar (ualberta account).
Important Dates
Subscribe to SoD Academic Scheduling Timelines (google calendar) for important deadlines that will appear in your google calendar. Please note that you must be signed in to your ualberta account.
Course planners and schedulers will be invited to specific SoD Academic Scheduling Timelines events based on their role. These individuals will receive automatic email notifications for upcoming deadlines that pertain to them.
You may also wish to refer to the calendar.med Process Map & Timelines (google sheet).
Need to Make Changes to Events?
Please complete and submit this form.
Need Help?
calendar.med Training - Google Slides
calendar.med Wish List & Issues Management Log - Google Sheets
calendar.med Training Session (video on yuja.com)
calendar.med Course Director Manual - Google Docs
How To: Setting Up Notifications for calendar.med Events - Google Docs
Frequently Asked Questions
How do I add calendar.med to my iPhone calendar?
The simplest way to do this would be to log in to calendar.med on a browser on your phone and click the iCalendar button.
This will give you an iCalendar URL with a button on the right to copy the link.
Then, go to the calendar app on your iPhone or iPad, click on calendars at the bottom to see the calendars list and click add calendar (bottom left).
Choose subscription calendar and paste the URL copied from calendar.med.
Hit the subscribe button to add it to your calendar (it will appear under the subscribed header in the calendar list).
What happens when I subscribe?
Full-time and part-time faculty and staff involved in teaching are encouraged to subscribe to calendar.med so that events that are specifically assigned to them are displayed in their personal google calendars. In this way, faculty members will no longer need to transfer their schedule (previously PDFs, google docs, paper, emails) into their own calendars. If you are experiencing difficulty in subscribing to calendar.med, please contact denteval@ualberta.ca for help.
What is a calendar.med Change Request Form?
The calendar.med Change Request Form is an online google form people can use to request changes to events in calendar.med. Change requests will be directed to and processed by the appropriate support staff member based on the change requested.
Once changes are processed, they will be reflected in calendar.med in the “online interface”. Changes will also be reflected in personal Google calendars if the event is directly tied to you as an instructor and only if you’ve subscribed to calendar.med. Please remember that you only need to subscribe once to calendar.med using “Google calendar sync.”
Who is responsible for facilitating changes to calendar.med?
You can view who does what and when in the Change Request Process Map here.
What does the calendar event information include?
number of learners
location
links to session plans
links to sim lab/peer clinic requisition forms
all instructors assigned to teach the session
the name of the course/program director
What does the term ‘lock down’ mean?
The term ‘lockd own’ is essentially the time at which the draft schedule of a term in calendar.med becomes final.
What does this mean for support staff (not academic/faculty)?
Although this is not a targeted tool for support staff, it still can be very useful. It allows everyone to see all the events related to clinical, didactic and labs. Support staff who would like to view events can contact denteval@ualberta.ca for access.
Who do I contact if I need help?
Please contact denteval@ualberta.ca if you need help.