Administrative Assistant - Human Resources

JOB DESCRIPTION – ADMINISTRATIVE ASSISTANT – HUMAN RESOURCES

To perform varied and complex secretarial duties for the director of human resources and other school division administrators, when needed.

Qualifications:

• At least 21 years of age

• Hold a GED, high school diploma, or higher

• A minimum  of five years combined experience in the secretarial and/or administrative office fields

• Related field or equivalent education and/or experience in secretarial and administrative office skills.

• Licensed as a Notary Public.

• Strong verbal, written and impersonal skills.

• Ability to organize and prioritize work and to meet deadlines.

• Ability to maintain confidential information.

• Ability to perform basic research and prepare reports.

• Strong computer skills.

• Knowledge of MUNIS, Board Docs, Talent Ed.

• Knowledge of Department of Teacher Education and Licensure rules and regulations regarding obtaining a teacher license, renewing a teaching license, etc.

• Such alternatives to the above qualifications as may be found appropriate and acceptable.

Reports to:   Director of Human Resources

Job Responsibilities:

• To assist in the planning and direction of activities concerned with developing sources of qualified applicants,

o posting of position announcements,

o checking references and backgrounds, 

o evaluating applicants’ qualifications.

• To develop statistical reports based on records kept on recruitment, interviews, hires, transfers, promotions, and termination using knowledge of job requirements and legal selection processes.

• To coordinate employment activities related to interviewing, selection and hiring of candidates.

• To main the personnel records of all certified personnel.  Notify individuals when licenses are expiring and complete needed paperwork for renewal.

• To maintain job analyses and job descriptions for all personnel.

• To receive and screen visitors, telephone calls, and incoming mail, personally answering those inquiries which in the employees’ judgment does not require the responsible administrator’s personal attention.

• Interact effectively with various publics, including government officials, school board members and school staff.

• Keep up-to-date on any policies and regulation changes made that relate to the Human Resources Department.

• Keep up to date on any licensure changes made by the Department of Teacher Education and Licensure through superintendent’s memos, workshops, etc.

• Perform other related work as required.

Terms of Employment:

Twelve-month year.  Salary to be determined by the administrative assistants’ salary scale.

Evaluation:

Performance as Administrative Assistant – Human Resources will be evaluated annually in accordance with administrative regulations of classified personnel.