Administrative Assistant - Early Learning Programs

TITLE:                        Administrative Assistant – Early Learning Programs

 Qualifications:

• At least 21 years of age

• Possess a GED, high school diploma, or higher

• Demonstrate excellent communication and organizational skills

• Able to multi-task

• Able to maintain a positive demeanor on the telephone and in the office

• Detail oriented and maintain confidentiality

 PREK Responsibilities:

• Prek Registration Process

• Child Plus

• Process all prek paperwork 

• Work with school nurses, secretaries, and principals on registration process 

• Setting up Prek screening appointments 

• Send letters (reminder for appointments, acceptances, waitlist, etc)

• Creates flyers

• Creates and keeps up with Prek webpage

• Head Start Attendance 

• Prek Inventories

• Manage Prek Storage

• All purchasing for prek 

• Create and Process purchase orders and invoices

• Payroll/Payable Reports

• Munis-Run Reports

• Balances and maintains Prek grant ledger

• Print Shop orders

• Technical support with TSG, PALS, Ready Rosie, Link B-5, Heggerty

• Print all TSG and PALS reports for each teacher 

• Print things for teachers when needed

• Answer phone and transfer calls to appropriate person or take messages

• Sign for and distribute UPS/Fed Ex packages

• Setup and coordinate meetings and conferences

• Perform general clerical duties: photocopying, faxing, mailing, scanning, filing 

• Front desk coverage (lunch and Friday evening)

 Special Education Department Duties: 

• Assists in the gathering of data and preparation of required reports; maintains all necessary records such as documentation of Early Childhood and PRIPP referrals, responses to those referrals, and schedules meetings in conjunction with required timelines

• Point of contact for Early Childhood and PRIPP referrals

• Scheduling of Eligibility meetings and collection of required student documentation for Eligibility meetings

• Process ECSE purchase orders and invoices 

• Distribution of Docu-sign 

Reports To: Family Learning Specialist

 Terms of Employment:  Twelve month year.  Salary to be established by the School Board.

 Evaluation:                  Performance of this job will be evaluated annually in accordance with  School Board policy and administrative regulations on evaluation of administrative personnel.