Coordinator of Purchasing/Purchasing Agent

TITLE:        Coordinator of Purchasing / Purchasing Agent

PRIMARY FUNCTION:            The Coordinator of Purchasing and Purchasing Agent for the School  Board will purchase the contract for all supplies, materials,                                                   equipment, and contractual services required by the school division subject to federal and state codes and School Board                                                          policies.

 QULIFICATIONS:                       Should have a combination of training and experience in purchasing, inventory control, bookkeeping, budgeting, and                                                                    other related functions for recommendation to the position by Director of Business and Finance.

REPORTS TO:                        Director of Business and Finance

PERFORMANCE

RESPONSIBILITIES:               1.  Supervises Purchasing Department staff, print shop, couriers, and Purchasing Department operations.

                                                2.  Make recommendations concerning school division purchasing policy.

                                                3.  Administer solicitations for the school board and manage subsequent contracts.

                                                4.  Act as the primary contact for school division vendors as well as redirect vendors to other schools or department heads at                                                        his/or her discretion.

                                                5.  Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending                                                                     alternatives.

                                                6.  Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends for the                                                      purpose of preparing the school division annual budget.

                                                7.  Declare reported excess property as surplus in accordance with School Board policy.

                                                8.  Coordinate with the Assistant Superintendent for Instruction and/or Director of Curriculum on the purchase and distribution of                                                      textbooks.

                                                9.  Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute                                                             items; obtaining approval for requisitioning department or school.

                                                10. Authorizes payment for purchases by forwarding receiving documentation.

                                                11. Assists with overall print plan strategy and optimization for efficiency and lower division-wide costs.

                                                12. Manages and resolves issues with the Division-wide Amazon account.

                                                13. Accomplishes purchasing and organization mission by completing related results as needed.

TERMS OF

EMPLOYMENT:                       Salary and conditions to be established by the School Board.

EVALUATION:                         Performance of this job will be evaluated annually in accordance with School Board’s policy and administrative regulations on                                                     evaluation of classified personnel.