Regional Adult & Career Education Center Secretary / Assistant

Job Title:                West Piedmont Regional Adult & Career Education Center Secretary / Assistant

Primary Function: Clerical support to the Director of Regional Adult Education

Qualifications: Must be at least 21 years of age

                High School Diploma, GED or higher

                Proficient in Microsoft Word (Proficient in Excel a plus)

Reports to:         Director of Regional Adult Education

Performance Responsibilities:

1. Answer phone calls/questions concerning all aspects of adult education

2. Refer students for program assessments

3. Prepare and mail correspondence 

4. Process payments for supplies, invoices

5. Monthly/quarterly reports 

6. File, update & maintain teacher information as needed

    (adult ed certifications & trainings) 

7. File, update & maintain regional information as needed (daily)

8. Certified Pearson VUE test center proctor

9. Assist regional students with registering for Official GED Test as needed.

10. Maintain regional accounting and reimbursement records

11. Purchase requisitions/purchase orders

12. Invoice agencies for student fees

13. Ensure that invoices get forwarded to correct department for payment

14. Maintain and order supplies as needed

15. Set up for meetings and in-services

16. Process monthly payroll 

17. Maintain yearly data on adult student credentials of West Piedmont 

      Region Adult Ed

18. Participate as program representative for job/career/resource fairs as  

      needed

19. Liaison to partner & participating agencies as needed

      (clinicians, case managers, court officials, etc.)

20. Maintain regional grant information (log books, invoices and supporting  

      documents)

21. Maintain & update regional and state contact information

22. Maintain time and effort for all employees

23. Be proficient in Microsoft Word; proficient in Excel a plus

24. Other duties as assigned

Terms of Employment: Salary and conditions to be established by the Franklin County School Board.

Evaluation:     Performance of this job will be evaluated by the Director of Adult Education in 

                                                accordance with the School Board’s policy and administrative regulations on evaluation 

                                                of personnel.