Administrative Assistant - Federal Programs

TITLE: Administrative Assistant - For Federal Programs 

 Primary Function:            To support the office of Federal Programs by maintaining accurate financial records across multiple state and federal grants.

Qualifications:

·         At least 21 years of age

·         Possess a GED, high school diploma, or higher

·         Demonstrate excellent communication and organizational skills

·         Able to multi-task

·         Able to maintain a positive demeanor on the telephone and in the office

·         Detail oriented and maintain confidentiality

Performance Responsibilities:

·         Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing (including electronic), and telephone system communication

·         Maintain, reconcile, and balance ledger summaries for multiple grants

·         Process  AP report information and create monthly reimbursements

·         Setup and coordinate meetings and conferences through Google Calendar, Hangout, Zoom

·         Use Google tools (Docs, Sheets, Sites)

·         Use Microsoft tools (Word, Excel, PPT)

·         Coordinate with school district departments on multiple grants

·         Coordinate with Title I schools on parent notifications and grant funds

·         Administer Parapro test each month as coordinated with technology department

·         Organize and maintain inventories for items purchased with federal funds

·         Maintain Federal Programs website

·         Front desk coverage per rotated schedule to cover lunch and some Friday afternoons

·         Assist with district level clerical duties as requested

Preferred Qualifications:             MUNIS experience

Salary:                                                 Secretary Scale C

Reports To:                                         Coordinator of Federal Programs

 Terms of Employment:                Twelve month year.  Salary to be established by the School Board.

 Evaluation:                                         Performance of this job will be evaluated annually in accordance with School Board policy and administrative regulations on evaluation of administrative personnel.