Administrative Assistant (Testing / Homeschool / 504)

Title:                    Administrative Assistant (Testing / Homeschool/ 504)

Primary Function:    To support the Coordinator of Assessment and The 504 Coordinator in

                                     performing varied and complex administrative duties.                

Qualifications:

●     At least 21 years of age

●     Hold a GED, high school diploma, or higher

●     Strong verbal, written, and interpersonal skills

●     Ability to organize and prioritize work and meet deadlines

●     Ability to maintain confidential information

●     Detail oriented

●     Strong technology skills

●     Knowledge of Google platform and Miscrosoft Excel                              

Reports to:  Coordinator of Testing and 504 Coordinator/Dyslexia Advisor

Performance Responsibilities for Testing / Homeschool:         

●      Organize and maintain homeschool database and student files

●       Send necessary yearly letters to families

●    Answer phone calls and general questions regarding homeschool

●    Prepare materials for testing trainings

●    Compile the necessary information for testing uploads

●    Send data from third party companies to our analytics program

●    Maintain secure recordings and materials after each test administration

●    Organize, audit, and order test materials

●    Package and Send test materials to private day and residential facilities

●    Maintain testing windows in our online division testing platform

●    Download and prepare test data for verification

●    Proficient in Google and Excel for communication and data manipulation

Performance Responsibilities for 504/Dyslexia:

●    Coordinating referrals & keeping track of the calendar for 504 meetings

●    Assist with updating compliance manuals and notifications to 504 Case Managers

●    Maintain documents with Master list & accommodations

●    Filing all 504 documents and ensuring that they are up-to-date yearly

●    Assisting with monitoring compliance dates on VA IEP dashboard

●    Scheduling venues for LETRS, VLPs (PALs), and Student Intervention Specialist (SIS) 

    meetings

●    Sending reminder emails to participants for these meetings

●    Keep an accurate count of LETRS materials and order when necessary

●    Print and assemble materials for classes (this may include cutting and laminating activities)

●    Monitor and record attendance for LETRS courses

●    Assist with monitoring VLP checklist and dashboard

●    Ordering all VLP materials

●    Assist with monitoring the dashboard for RGR Countdown and Blast for SIS

●    Type forms for RtI - A when needed

●    Send LETRS Pacing guides and registration to VDOE/LEXIA

Terms of Employment: Twelve month year.  Salary to be established by the School Board.

Evaluation:  Performance of this job will be evaluated annually in accordance with School  

                    Board policy and administrative regulations on evaluation of administrative

                    personnel.