FLSA Status: Non-Exempt
Department/Location: Glade Hill Elementary
Pay Grade: G04
Salary Range: $14.29 - $22.87 per hour
The elementary school bookkeeper/secretary performs a wide variety of clerical and secretarial duties such as:
• Organize, coordinate and schedule school office activities;
• Assist the principal in routine administrative tasks
• Perform public relations and coordinate communication between administrators, district and site personnel, parents, students and the general public;
• Train and provide work direction to clerical personnel, as assigned;
• Accounts for financial transactions, following bookkeeping policies and procedures;
• Maintains accounts by verifying, allocating and posting transactions; and
• Balances accounts by reconciling entries.
Qualifications:
• Possess a high school diploma, GED, or higher
• Be at least 21 years of age
• Demonstrate excellent communication and organizational skills.
• Proficient in computer use
• Ability to multi-task
• Detail oriented and maintain confidentiality
• Ability to work successfully with parents, students and staff
Reports to: School Principal
Duties and Responsibilities:
• Serve as secretary to the school principal – compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail.
• Prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities.
• Provide information concerning school policies, procedures, actions, activities and schedules, as appropriate.
• Maintain school calendar.
• Perform complex and advanced-level clerical accounting duties in support of the assigned school’s programs and services; process or prepare more complex or technical financial accounting documents, including payments and reports.
• Produce a variety of periodic and annual financial statements, reports, reimbursements and claims; maintain journals and ledgers, charging proper accounts.
• Maintain records of revolving cash funds and petty cash funds use.
• Issue checks, as required, to reimburse accounts; balance and reconcile accounts, verifying proper and authorized use of designated funds.
• Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory, as assigned.
• Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs.
• Register, release or transfer students, complete enrollment information.
• Collect and account for money collected in conjunction with school activities; secure money and process according to established procedures.
• Prepare and distribute information, forms, handbooks, exams, newsletters, schedules, and other written correspondence with a high level of accuracy.
• Manage the ordering and distribution of supplies and ensure the accuracy of orders; initiate communication with vendors if there are errors with the orders placed or received.
• Receive incoming calls, office visits and direct inquiries in a courteous and respectful manner.
• Display high standards of honesty and integrity in interactions with colleagues and respect norms of confidentiality.
• Operate a variety of office equipment, including calculator, copiers, computer equipment and other school office machines.
• Orient new and substitute teachers, provide directions, keys and instructional materials.
• Perform other duties as assigned.
Terms of Employment: This is a twelve-month position. Salary and conditions established by the Franklin County School Board.
Evaluation: Performance of this job will be evaluated annually in accordance with the school board policy and administrative regulations of classified personnel.
Franklin County Public Schools is an equal opportunity employer.