Title: General Ledger, Payroll and Accounts Payable Clerk
Primary Function: Maintains proper accounting procedures and assures accurate general ledger balances, prepares payroll, and approves all Food Service Invoices to be paid
Qualifications: Microsoft Office Suite competency, Associates Degree in Accounting preferred
Reports to: Assistant Director of Business and Finance
Performance Responsibilities:
1. Monthly processing and balancing of payroll
2. Enter new vendors in Munis after asking and received a vendor W-9, as a back-up for Accounts Payable.
3. Works with departments to ensure all monthly reports are run by the departments and troubleshoots any problems.
4. Daily check mail, open utilities bill, mark date received.
5. Serves as a back-up to accounts payable clerk in their absence.
6. Maintains website for payroll.
7. Prepares yearly schedule of pay periods and verifies yearly calendar to schedule of pay periods for accuracy.
8. Submits reimbursements for security grant.
9. Prepares and post journal entry for print shop charges to departments and schools.
10. Works with employees, school/department secretaries and administrators on problems with timesheets, absences, etc. for both accounts payable and payroll.
11. Imports payroll information from Frontline into Munis.
12. Once all payroll is entered and the Assistant Director of Business & Finance computes grand total any differences must be accounted for and corrected.
13. Performs excellent customer service for all payroll and accounts payable inquiries
14. Update a live scan sheet totaling all of the money orders, give to the Director of Business & Finance who then deposits in our account.
15. Receive monthly VA State police invoice and check off the request that we did in fact process them, sign off on the invoice amount and give to Accounts Payable to be paid.
16. Assists the Director and Assistant Director of Business and Finance with preparation of the Annual School Budget
17. Performs all Journal Entries for the School Division
18. Performs duties as notary.
19. Prepares schedules, reports and assist with annual audit.
20. Accruals for year-end close and annual audit
21. Maintains records concerning Capital Projects
22. Work with Treasurer’s office to monitor outstanding check list to ensure all checks clear bank or are voided off the system in a timely manner to avoid stale dated checks.
23. Reconciles, prepares and submits monthly contributions to VRS, ICMA-RC and Hybrid Disability Program.
24. Oversees the Frontline & Absence Management Systems, maintains yearly calendar, maintains contracts in Frontline and works with Frontline when they are upgrades or changes to the system.
25. Point of contact for school secretaries and department secretaries concerning any issue on Munis.
26. Trains all new users on Munis.
27. Reviews all Personnel Actions and ensures that all information is correct.
28. Maintains a working knowledge of School Funds On-line, will be point of contact for all school secretaries concerning any issues with School Funds On-line.
29. Performs yearly year end close and rollover of School Funds On-line.
30. Other duties as assigned.
Terms of Employment: Twelve month year. Salary to be established by the School Board.
Evaluation: Performance of this job will be evaluated annually in accordance with School Board policy and administrative regulations on evaluation of administrative personnel.