RESOLUTION NO. 13-10

SICK TIME AND VACATION ACCRUAL POLICY

RESOLUTION ADOPTING PERSONNEL RULES AND REGULATIONS TO SET FORTH AN ACCRUAL POLICY FOR PERSONNEL MANAGEMENT WITHIN THE CITY ORGANIZATION

BE IT RESOLVED BY THE COUNCIL OF SODAVILLE, that the following Personnel Resolution is hereby adopted.

Vacation Accrual

Vacations will be accrued when an eligible employee is in a pay status and will be credited on al week per fiscal year basis. Accumulated vacation may not exceed 4 weeks of accrual unless prior written authorization for a specified amount is received from the Sodaville City Council.

Each eligible employee shall accrue vacation at the rate established in the compensation plan of one week per year of employment.

Cessation of Accrual

In the event an employee fails to use vacation as provided in these rules, vacation accrual beyond the limits established in these rules and the compensation plan shall be prohibited and no other compensation nor form of recognition of accrual shall be made except that the accrual limits may be extended as defined by the City Council in writing.

Holidays Falling During Vacation

In the event a specified City holiday falls within an employee’s vacation period which would have excused the employee from work and for which no other compensation is made, an additional work day for each holiday shall be added to the vacation leave.

Use of Vacation

The time at which an employee may use his or her accrued vacation leave and the amount to be taken at any one time shall be determined by the Mayor and/or Council with particular attention to the needs of the City, but, as far as practical, considering the wishes of the employee.

Vacation Pay Upon Termination

Employees leaving City service and eligible for vacation leave shall be paid for accrued vacation at the employee’s current rate of pay. Employees who terminate employment with the City and have less than 6 months continuing service or who are on original probation, shall not be compensated for accrued vacation. An eligible employee who dies in the City service shall have the amount of accrued vacation paid to his or her estate.

Vacation Pay Upon Unpaid Leave of Absence

An eligible employee granted an unpaid leave of absence may upon written request receive accrued vacation pay prior to such leave of absence.

Sick Leave Eligibility

Regular full time or regular part-time employees shall be eligible to accrue and use sick leave. Sick leave will be accrued when an eligible employee is in a pay status and will be credited on a 1 day earned per month basis of 12 maximum earned per fiscal year.

Sick Leave Accrual and Accumulation

The maximum accumulation of sick leave will be 24 working days.

Use of Sick Leave

Time off may be charged to sick leave with pay for the following purposes:

A. Bona fide, non-industrial illness of the employee.

B. Injury or disability incurred on the job by an employee in which sick leave supplements Workers’ Compensation benefits.

C. As provided sick leave will not be granted for the following purposes:

1. Illnesses of anyone other than the employee or family member.

2. Absences due to deliberately self—inflicted sickness or injury.

3. Absence due to intentional misconduct.

4. To pursue off-duty employment.

Depletion of Allowance

An employee may be granted a medical leave of absence without pay for a period not exceeding 60 days by the Mayor and/or City Council. If the employee is unable to return at the end of this period, he or she must request further medical leave every 30 days thereafter subject to the approval of the City Council. If further leave is not granted, the employee's service with the City shall be considered terminated and no appeal shall be available. This section does not apply to cases involving Workers’ Compensation issues where State law will apply.

Payment for Accumulated Sick Leave

Accumulated sick leave may not exceed 24 Days of accrual unless prior written authorization for a specified amount is received from the City Council.

Forfeiture Upon Termination

Employees leaving the municipal service shall forfeit all accumulated sick leave. In the event that notice of resignation or termination is given, sick leave may be used only through the day which was designated as the final date of work by such notice.

Temporary Changes to this Resolution

The City Manager may temporarily change, suspend or otherwise modify this resolution when in his/her opinion a time of peril/disaster or emergency exists. Such temporary changes shall not exceed the period of emergency unless approved by the City Council.

Establishment of Personnel Rules and Regulations

Authority is hereby vested in the City Manager to implement the provisions of this resolution by the establishment of the City of Sodaville Personnel Rules and Regulations.

Passed by the Council this 21 day of November, 2013.