RESOLUTION #13-09

CITY OF SODAVILLE Safety Committee Statement

The safety and health of employees is of great importance at the City of Sodaville. No employee will be required to do a job that he or she considers unsafe. The City will comply with all applicable Oregon OSHA workplace safety and health requirements and maintain occupational safety and health standards that equal or exceed the best practices in our industry. The City of Sodaville has established a safety committee, consisting of management and labor representatives, whose responsibility will be identifying hazards and unsafe work practices, removing obstacles to accident prevention, and helping to evaluate the City’s effort to achieve an accident-and-injury-free workplace.

The City will strive to achieve the goal of zero accidents and injuries. In doing so, the City of Sodaville pledges to do the following:

1. Continue to recognize that management and all supervisors and employees share responsibility for a safe and healthful workplace.

a. This is documented in our Safety Committee Statement

2. Prevent workplace injuries and illnesses. Management will consider all employee suggestions for achieving a safer, healthier workplace. Management also will keep informed about workplace safety-and-health hazards, support the City’s safety committee and regularly review the City’s safety and health program.

a. This is documented in our safety committee meeting minutes, and accident investigation/injury review files

3. Supervisors are responsible for supervising and training workers in safe work practices.

a. Supervisors are held accountable by the City Manager/Administrator. This is documented in Safety Committee Statement

4. Supervisors will enforce entity safety rules and ensure that employees follow safe practices as a condition of employment.

a. Safety rules are reviews at monthly meetings and training is done for all new employees or as new equipment or procedures change. This is documented in safety committee meeting minutes, Employee Handbook, and Safety Committee Statement

5. If work rules or practices are not adhered to, the supervisor will follow the employee handbook when taking any corrective measures.

a. Supervisors evaluate on a case-by-case basis. Any discipline will be documented in the employee’s personnel files located in HR.

6. Provide mechanical and physical safeguards wherever they are necessary. Provide employees with necessary protective equipment and train them to use and care for it properly.

a. Documentation of necessary personal protective equipment is located in the employee or department safety file, PPE assessment file.

7. Conduct routine safety and health inspections to find and eliminate unsafe working conditions, control health hazards, and comply with all applicable Oregon OSHA safety and health requirements.

a. The safety committee will conduct quarterly worksite inspections. Employees can also make suggestions to the supervisor or safety committee. This is documented in our safety committee minutes and the safety suggestion file.

8. Investigate accidents to determine the cause and prevent similar accidents from occurring in the future.

a. The accident investigations are reviewed by the safety committee. Any suggestions that are made are documented in the safety committee minutes and safety file.

9. Evaluate workplace design, layout and operations utilizing an ergonomic approach.

a. We have trained ergonomic responders who evaluate new employee workstations upon hire and if there are concerns as needed. If the on-site responder is unable to resolve the concern, we will contact or CIS Risk Management Consultant for assistance. This documentation is located safety committee minutes, and the Safety file.

b. Remind employees that they are expected to participate in safety and health program activities including, immediately reporting hazards, unsafe work practices and accidents to supervisors or a safety committee representative, wearing required personal protective equipment, and participating in supporting safety committee activities.

c. This is documented in our safety committee minutes, employee handbook, or during other meetings or events.

10. Conduct an annual evaluation of the company’s loss prevention activities based on entity or department specific and current needs.

a. The annual evaluation will be conducted by the safety committee and reviewed by the City Manager/Administrator. This is documented in an annual report to the Council and in our safety committee file.

City County Insurance Services provides our Workers’ Compensation Insurance and has loss control and industrial hygiene services available to the City of Sodaville. They can be reached by contacting Risk Management Consultant Dunny Sorenson at 503-763-3800.

The City of Sodaville’s Safety Officer is Stan Smith Public Works Director. Judy Smith is the City Administrator/HR/Finance/Recorder and can be contacted at: 541-258-8882.

Passed by the Council this 17 day of July, 2013.