AN ORDINANCE SETTING MUNICIPAL FEES AND UTILITY SERVICE RATES AND CHARGES IN ACCORDANCE WITH THE FEES, RATES AND CHARGES ORDINANCE 02-03, 91-3 and 91-4.

Section 1.  

The following fees, rates and charges are hereby adopted by the City Council of the City of Sodaville in accordance with Ordinance 02-03.

Section 2.  Development Fees.  

A. Development Fees are designed to recover the direct and indirect costs of processing a request for a land use action.  An application charge will be made that is intended to cover City costs in processing the application.  Those fees are listed in Section 2.C. of this Resolution.  City costs include, but are not limited to:  hourly costs of City staff including payroll costs and benefits; publication and communication costs; related engineering, planning, accounting and legal expenses; and fees and charges of other units of government.

B. Full payment of the Development Fees is required before the City may take formal and final action on any request for a land use action.

C. The fee applicable to the following applications provided for by the Zoning, Land Division and related Ordinances of the City shall be:

APPLICATION: FEE

1. a. Permit Plan Review (Including building permits, septic permits, fill and excavation permits, driveway permits, and zoning and land division permits) $60.00

1. b. Temporary Use of Recreation Vehicle ($30.00 fee to be charged for permit renewal at end of each 6-month permit period) $60.00

2. Variance Application – Zoning Ordinance and Planned Unit Development Ordinance $225.00

3. Conditional Use Permit Application: $350.00

4. Medical Hardship Dwelling $150.00

5. Medical Hardship Dwelling – Annual Renewal $50.00

6. Property Line Adjustment  $200.00

7. Amendment to Zoning Ordinance Text $600.00

8. Amendment to Zoning Ordinance Map $600.00

9. Amendment to Comprehensive Plan Text $500.00

10. Amendment to Comprehensive Plan Map $500.00

11. Planned Unit Development – Subdivision Tentative Plat $2,500.00

12.  Planned Development – Subdivision Final Plat $ 2,500.00 + $50.00 per lot

13. Planned Unit Development – Major Partition - (combined for tentative and final plat) $2,500.00 + $50.00 per lot

14. Planned Unit Development – Minor Partition - (combined for tentative and final plat) $1,500.00

15. Major Partition which is not a Planned Development (combined for tentative and final plat) $1,000.00

16. Minor Partition which is not a Planned Development (combined for tentative and final plat) $850.00    

17. Agreement for improvements to Planned Development for costs involving inspection of improvements – Not to exceed 20 % of costs of improvements to be installed

18. Annexation Application $1,000.00 + $50/Acre

19. Street Right-of-way Vacation $ 1,000.00

20. If multiple actions are involved in a request (such as a zone change, conditional use permit, and a variance) the fee shall be either (1) the total charge for each application minus 25 per cent, or (2) the most expensive of the applications plus 50% of additional applications, whichever is greater.

ALL APPLICATIONS including those not listed: Reimbursement for Actual Costs: Any person who makes any Land Use Application shall reimburse the City of Sodaville for the actual costs incurred by the City of Sodaville on behalf of the applicant for planning, engineering, review, inspection and/or legal services as these services may relate to the applicant’s request, application or project.

21. Fill & Excavation Ordinance Fees.   Permit fees are based on the volume of material moved as measured in cubic yards,

ITEM FEE

a. 50 cubic yards or less: $15.00

b. 51 – 100 cubic yards: $22.50

c. 101 – 1,000 cubic yards:

i. First 100 cubic yards: $22.50

ii. Each additional 100 cubic yards or fraction thereof: $10.50

d. 1,001 to 10,000 cubic yards:

i. First 1,000 cubic yards: $117.00

ii. Each additional 1,000 cubic yards or fraction thereof: $9.00

e. 10,001 to 100,000 cubic yards:

i. First 10,000 cubic yards: $198.00

ii. Each additional 10,000 cubic yards or fraction thereof: $40.50

f. 100,001 cubic yards or more:

i. First 100,000 cubic yards: $562.50

ii. Each additional 100,000 cubic yards or fraction thereof: $22.50

g. Plans review fee: 65% of permit fee

h. Appeal of Zoning Official decision: $50.00

22. Water System Development Fees as prescribed by Ordinance 82-08.

a. Residential Water Reimbursement and Improvement SDC

1. Gravity system $2,000.00

2. Pressurized System $3,500.00

b.   Water Service Connection and Inspection Fee $500.00

c. Waterlines, drainage facilities, and fire hydrants shall be constructed at the cost of the developer.

Section 3.  General Service Charges.

A. The applicable user charges shall be due in full prior to any activity on the following items or activities:

ITEM OR ACTIVITY CHARGE

+ Research Fee of $ 25.00 per hour with a minimum of $5.00 for each request.

1. Package Store License Processing $45.00

2. Duplication of Public Record Documents (including meeting minutes) $ .25 per page +

3. Sale of Comprehensive Plan Text $30.00

4. Sale of Ordinances $5.00 plus $.25 per page

5. Lien Search $25.00

6. Dishonored Check Charge $ 35.00

7. Photocopy Charge $.25 per page 

8. Faxing Document $2 for 1st page, $1 each after  

9. Electronic $2.00 for 1st page, $1.00 each after +

10.  Scanned$2.00 for 1st page, $1.00 each after +

11.  CD/DVD $5.00 +

Section 4.  Water Utility Rates and Charges.

A. Utility Charges

1. Customer Basic Service Charges. 

Service charges for other water service activities are designed to recover the actual direct and indirect costs to the utility of providing additional services to individual customers.  The first 2,500 gallons of water used are included in this charge.

2. Commodity Charge.

Commodity charges are based on the customer’s usage of the utility’s commodity, water.  The charge is designed to recover the variable operation, maintenance and customer service costs of providing potable water and fire suppression water.

3. Commercial Fire Suppression Charge.

The Commercial Fire Suppression Charge consists of a fixed charge per square foot for the total applicable floor area over 1,500 square feet.  This charge is designed to recover the attributable fixed operating and non-operating expenses of providing the water capacity for fire suppression.

4. Commodity Charge – Declared Water Restriction.

The City of Sodaville encourages water conservation at all times.  When the Public Works Director has determined that Water Restrictions are to be put into effect, they may issue an interim administrative order that water rates will be determined following the Commodity Charge during Water Restriction. The City Council will adopt a Resolution at the next regular meeting declaring that Water Restrictions are in effect. When the Public Works Director has determined that Water Restrictions are no longer to be put into effect, they may issue an interim administrative order that water rates will no longer be determined following the Commodity Charge during Water Restriction. The City Council will adopt a Resolution at the next regular meeting declaring that Water Restrictions are no longer in effect.

5. Customer Service Charges.

Service charges for other water service activities are designed to recover the actual direct and indirect costs to the utility of providing additional services to individual customers.

6. Water Boxes.

It is the responsibility of the customer to keep the water box servicing his or her account accessible and free of debris inside and out.  A 3-foot diameter clearance from the box is required, where applicable.  If a box is found to be neglected and needs attention, the City of Sodaville will contact the customer regarding the issue.  This may be, but is not limited to, a note on your water billing describing the problems.  If within 30 days, the issue is not resolved, and the customer has not contacted the Water Utility to make arrangements to have the problems corrected, the City of Sodaville Water Utility has the authority to correct such problems and pass the actual costs onto the customer.

7. Facilities Charges.

Facilities charges are designed to recover the direct and indirect costs of installing, removing or repairing the utility’s facilities, as a consequence of customer request or as a consequence of actions by customers, their agents or others.  The facilities charge consists of an amount that recovers the direct costs of performing utility system installations, removals and repairs plus a 20% overhead charge to cover indirect costs.  Direct costs include but are not limited to:  hourly cost of City staff, including payroll taxes and benefits; contract services, materials; equipment rental; publication and communication costs; related engineering, planning, accounting and legal expenses; and fees and charges to other utilities or other units of government.

8. Penalties.

The utility levies penalties to encourage compliance with utility regulations.

9. Deposits.

The utility may require deposits to ensure recovery of costs in the event a customer fails to pay the full balance due.  

10. Late Notice and Shutoffs.

All Accounts with a balance due over 61 days will be served a shutoff notice with amount due in 5 days. The amount due will include the fee for delivery of notice. If not paid, service will be shut off.

11. Payment Plans. 

Accounts that are over 90 days past due and subject to shut-off for non-payment are eligible for payment plans.  It is the responsibility of the customer to apply for payment plan arrangements.  All payment plan arrangements are to be in writing.  If a payment is missed the plan becomes void, and the full amount is due and service may be disconnected for non-payment.  If a penalty has been assessed to an account and after 90 days payment has not been made, a payment plan shall be required.  If the customer does not apply for a payment plan, the penalty assessed will be treated as account service fees and the water rate and utility charges will apply to the penalty amount.

B.

All receipts of the following charges, penalties and deposits listed in Section 4.C. shall be deposited in the General Fund as a resource to fund requirements in the Water Enterprise Program.*

C.

The applicable user charges for the following commodities, demands, services, activities and penalties shall be:

NATURE OF CHARGE AMOUNT OF CHARGE

1. Customer Basic Service Charge $47.00. $2 per month shall be transferred into the City’s Local Government Investment Pool account to reserve funds for future maintenance costs.

2. Commodity Charges

Water consumption [Footnote 1]

1. First 2,500 gallons in a month Included in Customer Basic Service Charge  

2. 2,501 to 5,000 gallons in a month $16.10 per 1,000 gallons

3. 5,001 to 7,500 gallons in a month $20.00 per 1,000 gallons

4. Charge on water over 30,000 gallons $0.04 per gallon

3. Commodity Charge during water restriction [Footnote 2]

1. First 2,500 gallons in a month Included in Customer Basic Service Charge

2. 2,501 to 5,000 gallons in a month $20.00 per 1,000 gallons

3. 5,001 to 7,500 gallons in a month $40.00 per 1,000 gallons

4. Surcharge on water over 7,500 gallons $0.09 per gallon

4.  Commercial Fire Suppression Charge $.0033 per sq. ft. floor area

5. Customer Service Charges

a. New account set-up and turn-on charge. $25.00

b. Account termination and turn-off charge. $25.00

c. Late fee - rebilling charge on past due accounts. $15.00

d. Turn-off warning notice delivery charge. $25.00

e. Turn-off charge during normal business hours. $25.00 

f. Charge for temporary discontinuance of service - covering both turn-off and turn-on (inactive). $ 30.00

g. Special charge for City assistance Actual cost plus 20%

h. Turn-on charge during normal business hours. $25.00

i. Turn-on charge after normal business hours. $100.00

j. Restoration of service after discontinuance for nonpayment. $30.00

k. Re-reading water meter at the request of the customer, if the previous reading was correct. $25.00

l. Calibrating or re-installing a water meter at the request of the customer, if the previous meter was registering correctly. $250.00

6. Facilities Charges

a. New service installation charge – for installation of water meter $250.00

b. Installation of all facilities necessary to furnish service. Actual cost plus 20%

c. Change in size of meter. Actual cost plus 20%

d. Change in size of service connection for convenience of the customer. Actual cost plus 20%

e. Relocation of service connection for convenience of the customer. Actual cost plus 20%

f. Repair to meter damaged by tampering. Actual cost plus 20%

g. Repairs to mains, service pipes, meters, and/or, meter boxes, installed at proper grade, when damaged by contractors or others. Actual cost plus 20%

h.  Emergency repairs to mains and service To be determined by pipe that result in considerable loss of City Council, based water, when caused by homeowner or actual costs  plus 20% of contractor hired by homeowner. detection and repair, and cost on the amount of water that was lost.

7. Penalties

a. Penalty for unauthorized use of water including but not limited to turning water on once the City turns it off, and (2) misuse of water during water restriction periods. $500.00 Plus Cost of Water Used

b. Penalty for unauthorized use of fire hydrant. $ 1,000.00 Plus Cost of Water Used

c Penalty for meter tampering. $ 1,000.00

8. Deposits

a. Residential and non-residential customers. $125.00

b. Temporary or special water service. $125.00

c. Additional deposits may be required upon approval by the City Council, when deemed necessary. 

9. Leaks

a. When a leak is detected, written notice will be physically delivered to the property owner. The property owner will have 3 calendar days to contact the Public Works Director to address the leak. Following contact with the Public Works Director, the property owner has 3 business days to secure any repairs and maintenance necessary to address the leak. Up to 30 days from the day that the City notified a property owner about a leak, the Public Works Director has discretion to evaluate the property owner’s progress and the repair of the leak prior to turning off water access.

Section 5.  City Facility Use Fees.  

A. Sales At City Parks

1. 1. In accordance with and as described in the City Ordinance adopting Park Rules, the City Recorder shall collect a fee for use of the City parks for an entity that wishes to sell, vend, etc. any item prior to approval of the use of City parks for this purpose. Fees shall be considered part of the Administrative Service Charges/Lien Search resource in the General Fund. For residents within the City limits, businesses owned by residents within the City limits, and nonprofits registered within the city limits, the fee for sales is $25 per occasion. For residents outside the City limits, businesses owned by residents outside the City limits, and nonprofits registered outside the City limits, the fee for sales is $50 per occasion.

B. City Hall

The City Recorder shall collect a fee for use of City Hall for an entity other than the City that wishes to utilize the facility for any purpose. Fees shall be considered part of the Administrative Service Charges/Lien Search resource in the General Fund. For residents within the City limits, businesses owned by residents within the City limits, and nonprofits registered within the city limits, the fee for sales is $25 per occasion. For residents outside the City limits, businesses owned by residents outside the City limits, and nonprofits registered outside the City limits, the fee for sales is $50 per occasion. The City Recorder is authorized to waive this fee for use by a council of governments established in ORS 190, other government agencies, associations in which the City is a member, and other events formally sponsored by the City.

Section 6.  Validity.  

The invalidity of any section, clause, sentence or provision of this Ordinance shall not affect the validity of any other part of this Ordinance that can be given effect without such invalid part or parts.

Section 7.  Effective Date. 

This resolution shall go into effect on October 1, 2017, after adoption by the City Council and signature of the Mayor.  

PASSED by the Council and approved by the Mayor this 21st day of September, 2017.

[Footnote 1] See table A, attached to this resolution for examples of usage and fees.

[Footnote 2]  See tables A & B, attached to this resolution for examples of usage and fees.

Amended by Ordinance 22-02 on June 16, 2022.

Amended by Ordinance 22-06 on July 21, 2022.

Amended by Ordinance 23-01 on February 16, 2023.

Amended by Ordinance 23-03 on April 20, 2023.

Amended by Ordinance 23-10 on October 11, 2023.