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The PSSD website serves as the official copy of the Prairie Spirit School Division Policy Manual.
Please click on the links to view policies, procedures, guidelines or exhibits.
BOARD POLICIES
BOARD POLICIES
BOARD PROCEDURES
BOARD PROCEDURES
ADMINISTRATIVE PROCEDURES, GUIDELINES & EXHIBITS
ADMINISTRATIVE PROCEDURES, GUIDELINES & EXHIBITS
Section C: General Division Administration
CAA-P1 - Division/School Administration Objectives
Exhibit: CB-E1 - Organization Chart
CC-P1 - Senior Administration and Administrative Council
CC-P2 - Evaluation of Senior Administration
Exhibit CC-E1 - Evaluation of the Superintendent Long Form
Exhibit CC-E2- Evaluation of the Superintendent - Short Form
Exhibit CC-E3 - Evaluation of the Secretary Treasurer - Long Form
Exhibit CC-E4 - Evaluation of the Secretary Treasurer - Short Form
CDA-P1 - Qualifications, Duties & Responsibilities of the Superintendent
CDB-P1 - Recruitment and Appointment of the Superintendent
CF-P2 - Behavioural Procedure - Threats
CF-P3 - Behavioural Procedure - Abuse/Bullying
CF-P5 - Dealing With Harassment
CF-P6 - Behaviour Procedure - Complaint Procedure
Exhibit CF-E1 - Harassment Documentation and Complaint Form
CFA - P1 - Violence Prevention
Exhibit: CFA-E1 - Incident Form
Section D: Fiscal Management
DA-P0 - Fiscal Management Goals and Priorities
DBA-P0 - Qualifications, Duties and Responsibilities of the Secretary Treas
DBB-P0 - Evaluation of the Secretary Treasurer
DC-P0 - Annual Operating Budget
DCC-P0 - Budget Deadlines and Schedules
DCD-P0 - Divisional Budget Planning Process
DCG-P0 - Hutterian Colony School Support
DDA-P0 - Innovative and Special Grants
DDB-P0 - Tax and Debt Limitations
DDC-P0 - Revenues from Investments
DDE-P0 - Revenues from Division Owned Real Estate
DE-P0 - School Funds - Accounting
DE-P1 - School Funds - Accounting
DEA-P1 - Fund Raising Procedures
DH-P0 - Bonded Employees and Officers
DKC-P0 - Disposal of Surplus/Obsolete Equipment/Textbooks
DKC-P1 - Disposal of Surplus/Obsolete Equipment/Textbooks
DKD-P0 -Sales Calls and Demonstrations
DLD-P0 - Expense Reimbursements
Exhibit: DLD-E1 - Trustee Monthly Remuneration and Expense Account
Exhibit: DLD-E2 - Expense Claim Form
DLE-P0 - Cash in School Buildings
DLF-P0 The Board of Trustees and Senior Administration Travel and Expenses
DM-P0 - School Properties Disposal
DN-P0 - Electrical Service - Car Heaters
DP-P0 - Advisory Councils for School Leadership - Allocation
Section E: Operations (Property and Transportation)
PART 1: General
EAB-P1 - Qualifications, Duties and Responsibilities of the Maintenance Supervisor
EAC-P1 - Qualifications, Duties and Responsibilities of the Transportation Supervisor
EB-P0 - Workplace Safety and Health - Committees and Representatives
EB-P1 - Workplace Safety and Health - Content of Program
EB-P3 - Working Alone Procedure
Exhibit EB-E1 - Working Alone Certification and Buddy System
Exhibit EB-E2 Working-Alone-Sign-In-Out-Sheet
EC-P1 - Accidents and Harms to Students and Staff
ED-P0 - Emergency Preparedness
EE-P0 - Emergency Closing of Schools
EEA-P1 - School Closure Due to Adverse Weather Conditions
EF-P1 - Vandalism, Break-In and Theft Reports
Exhibit EF-E1 - Vandalism Report
EFA-P0 - Insurance Management Property and Transportation
EG-P0 - Printing and Duplicating Services and Copyright Infringement
Guideline: EG-G1 - Copyright Guidelines
EGA-P0 - Telephone - Fax Services
PART 2: Property
EIA-P1 - Buildings and Grounds Management and Security
EID-P1 - Building Access and Visitor Identification
EIE-P1- Buildings and Grounds Inspections
Exhibit EIE-E1 - Inspection Form
Exhibit EIE-E2 - Gymnasium Inspection Form
Exhibit EIE-E3 - Instructor Safety and Health Checklist for Industrial Arts Facilities
Exhibit EIE-E4 - General School Safety Inspection Form
Exhibit EIE-E5 - Playground Equipment Inspection Form
Exhibit EIE-E6 Salt and Sand Log Sheet
Exhibit EIE-E7 Bus Garage Inspection Form
EIF-P0 - Fire Drills, Alarm Systems Tests and Lockdown Drills
Exhibit EIF-E1 - Fire Drills Alarm Systems Tests and Lockdown Drills
EIG-P0 - Maintenance and Cleaning of Colony Schools
Exhibit EIG-E2 - Principals Maintenance and Cleaning Checklist of Colony Schools
EIH-P0 - Trespassing on School Division Property
EII-P1 - Overt Video Security Surveillance
Exhibit EII-E1 - Overt Video Security Surveillance - Records Log
Exhibit EII-E2 - Overt Video Surveillance Request - Exhibit
EJ-P1 - Maintenance and Control of Instructional Materials
EJA-P0 - Authorized Use of School Owned Materials
EJB-P1 - School Division Records Management
Exhibit EJB-E1 - Disposition of Records Log
EJC-P0 Acquisition, Maintenance and Control of Donated Materials and Equip
EK-P1 - Energy Conservation Program
EL-P1 - Food Services Management - Canteens, Vending Machines and Food Sanitation Programs
PART 3: Transportation
EM-P0 - Transportation Services Management
EN-P0 -Traffic and Parking Controls
EO-P1 - Student Transportation Services
Exhibit EO-E1 - Transportation of Students Request for Additional Stop
EOB-P1 - School Bus Loading and Unloading Zones
EOC-P0 - School Bus Scheduling and Routing
EOC-P1 - School Bus Scheduling and Routing
EOF-P0 - School Bus Safety Programs
Exhibit EOF-E1 - School Bus Ridership - Evacuation Drill Report
EOG-P1 - School Bus Driver Training Examination
Exhibit EOG-E1 - School Bus Driver Training and Examination
EOH-P1 - Daily Bus Inspection by the Driver
EOI-P1 - School Bus Maintenance and Disposal
EOJ-P1 - Requirements and Prohibitions: Bus Drivers
EOK-P1 - School Bus Stoppage at Railway Crossings and School Bus Lighting System
EOM-P1 - Accidents Involving School Buses
Exhibit EOM-E1 - School Bus Accident Report
EON-P1 - Student Conduct on School Buses
Exhibit EON-E1 - bus Conduct Report
EOO-P1 - Special Use of School Buses
EOP-P1 - Extra-Curricular Student Transportation in Private Vehicles
Exhibit EOP-E2 - Transportation of Students in Private Vehicles Career Internship
EOQ-P0 - Transportation Liability Insurance
EOR-P1 - Student Transportation Records and Reports
Exhibit EOR-E1 - Bus Route Report
Exhibit EOR-E2 - Substitute Bus Drivers Report
EOS-P0 - Student Extra-Curricular Transportation
Exhibit EOS-E1 - Requisition for the Use of School Bus
EOT-P0 - Transport of Carry-On Items on School Buses
EOU-P0 - Personal Transportation
Exhibit EOU-E1 - Personal Transportation Plan
EP-P1 - Business and Personnel Transportation Services
Section F: Facilities Development
Section G: Personnel
PART 1: General
GAB-P1 - Criminal Record and Child Abuse Registry Checks
Exhibit GAB-E1 Criminal Record and Child Abuse Checks
GBE-P1 - Staff and Political Influences and Activities
GBG-P0 - Staff-Student Relations
GBG-P1 - Professional Boundaries Procedure
GBI-P1 - Staff Complaints and Grievances
GBJ-P1 - Conflict of Interest - Employees
GBK-P1 - Progressive Discipline
GBP-P1 - Pledge of Confidentiality
Exhibit GBP-E1 Pledge of Confidentiality
GBQ-P1 - Employee and Trustee Service Recognition
GBR-P1 - Religious Holy Leave and Indigenous Ceremonial, Cultural, Spiritual Observance Leave
GBS-P1 - Work-Life Balance for Employees
GBT-P1 Public Interest Disclosure (Whistleblower Protection)
Exhibit GBT-E1 Public Interest Disclosure - Whistleblower Protection
PART 2: Professional Staff
GC-P1 - Professional Staff Positions
GCA-P1 - Professional Staff Contracts
GCB-P1 - Professional Staff Salary Schedules
GCC-P1 - Professional Staff Compensation for Expenses
GCD-P0 - Professional Staff Leaves and Absences
GCD-P1 - Professional Staff Leaves and Absences
Exhibit GCD-E1 Professional Staff Leaves and Absences
Exhibit GCD-E2 - Medical Certificate Inquiry Form
Exhibit GCD-E3 - Teacher SEB Plan (Maternity/Parental/Adoptive Leave)
GCE-P1 - Professional Staff Vacations and Holidays
GCF-P1 - Posting of Professional Staff Vacancies
GCG-P1 - Professional Staff Hiring
GCG-P2 - Selection Process for the Positions of Principal and Vice Principal
GCI-P1 - Professional Staff Probation and Tenure
GCJ-P1 - Professional Staff Seniority
GCK-P1 - Reduction in Professional Staff Work Force
GCL-P1 - Professional Staff Assignments and Transfers
Exhibit GCL-E1 Professional Staff Assignments and Transfers
GCM-P1 - Professional Staff Development Opportunities
GCN-P1 - Supervision and Evaluation of Professional
Guideline GCN-G2 - Administrator's Handbook for Teacher Evaluation
GCN - P2 Teacher Professional Growth
Exhibit GCN-E1 - Teacher Professional Growth Plan Master
Exhibit GCN-E2 - Formative #1 - Teacher Evaluation
Exhibit GCN-E3 - Formative #2 - Teacher Evaluation
Exhibit GCN-E4 - Summative Teacher Evaluation
Exhibit GCN-E5 - Formative #1 - Resource Teacher Evaluation
Exhibit GCN-E6 - Formative #2 - Resource Teacher Evaluation
Exhibit GCN-E7 - Summative Resource Teacher Evaluation
Exhibit GCN-E8 - Formative #1 - School Counsellor Evaluation
Exhibit GCN-E9 - Formative #2 - School Counsellor Evaluation
Exhibit GCN-E10 - Summative School Counsellor Evaluation
GCNA-P1 - Supervision and Evaluation of Administrative Professional Clinical Staff
Exhibit GCNA-E1 Clinical Staff Evaluation Rubric
GCO-P1 - Supervision and Evaluation of Administrative Professional Staff
Exhibit GCO-E1 - Administrator Evaluation Year 1
Exhibit GCO-E2 - Administrator Evaluation Year 2
GCP-P1 - Professional Staff Suspension and Termination
GCQ-P1 - Resignation of Professional Staff Members
GCR-P1 - Retirement of Professional Staff Members
GCU-P1 - Part Time and Substitute Professional Staff Employment
GCV-P1 - Arrangements for Professional Staff Substitutes
GCW-P1 - Non-Division Employment by Professional Staff Members
GCX-P1- Professional Data Collection, Research and Publishing
Exhibit GDA-E1 - School Principal - Job Description
Exhibit GDB-E1 - Vice-Principal - Job Description
Exhibit GDC-E1 - Student Services Administrator - Job Description
Exhibit GDD-E1 - Academic Administrator - Job Description
Exhibit GDF-E1 - Classroom Teacher - Job Description
Exhibit GDG-E1 - Resource Teacher - Job Description
Exhibit GDH-E1 - Substitute Teacher - Duties
Exhibit GDI-E1 - School Counsellor - Job Description
Exhibit GDJ-E1 - Student Support Services Administrator - Job Description
Exhibit GDK-E1 - Speech and Language Pathologist - Job Description
Exhibit GDL-E1 - Mental Health Facilitator - Job Description
Exhibit GDM-E1 - School Psychologist - Job Description
Exhibit GDN-E1 - Career & Technology Studies (CTS) Teacher - Job Description
PART 3: Support Staff
GE-P1 - Support Staff Positions
GEA-P1 - Support Staff Salary Schedules
GEB-P1 - Support Staff Working Conditions and Benefits
Exhibit GEB-E1 - Support Staff SEB Plan
GEC-P1 - Support Staff Compensation for Expenses
GEE-P1 - Arrangements for Support Staff Substitutes
GEF-P1 - Support Staff Probation
GEG-P1 - Support Staff Seniority
GEH-P1 - Support Staff Assignments and Transfers
GEI-P1 - Support Staff Development Opportunities
GEJ-P1 - Supervision and Evaluation of Support Staff
GEJ-P2 - Support Staff Evaluation Procedures (Steps to Follow)
Exhibit GEJ-E1 - Divisional Support Staff Evaluation
Exhibit GEJ-E2 - Custodian Evaluation - updated June 2022
Exhibit GEJ-E3 - Admin Assist. Evaluation - updated June 2022
Exhibit GEJ-E4 - Librarian _ Learning Resources Area Facilitator Evaluation - updated June 2022
Exhibit GEJ-E5 - EA Evaluation - updated June 2022
GEK-P1 - Support Staff Termination of Employment
GEL-P1 - Resignation of Support Staff Members
GEM-P1 - Retirement of Support Staff Members
GEN-P1 - Suspension of Support Staff Members
GEO-P1 - Non-Division Employment by Support Staff Members
Exhibit GFA-E1 - Division Office Staff - Job Descriptions
Exhibit GFB-E1 - Network Administrator - Job Description
Exhibit GFC-E1 - Administrative Assistant - Job Description
Exhibit GFD-E1 - Library Technician - Job Description
Exhibit GFE-E1 - Educational Assistant - Job Description
Exhibit GFF-E1 - Head Custodian-Custodian - Job Description
Exhibit GFG-E1 - Custodian Assistant - Job Description
Exhibit GFH-E1 - Maintenance Foreman - Job Description
Exhibit GFI-E1 - Tradesperson - Job Description
Exhibit GFJ-E1 - Maintenance Helper- Job Description
Exhibit GFK-E1 - Head Mechanic - Shop Foreman - Job Description
Exhibit GFL-E1 - Mechanic - Job Description
GFM-E1 - Bus Driver - Job Description
GFN-P1 - Bus Driver Evaluation
Exhibit GFN-E1 Bus Driver Evaluation
GFO-P1 - Disciplinary Policy for Bus Drivers
GFP-E1 - Information Technology Director - Job Description
GFQ-E1 - Mechanic Assistant - Job Description
GFR-E1 - Computer Technician - Job Description
GFS-E1 - Student Information Services Officer - Job Description
Section H: Negotiations
Section I: Instructional Programs and Services
IA-P1 - Instructional Goals and Objectives
IC-P1 - School Year and Calendar
ID-P1 - Divisional Organization of Instruction
IEA-P1 - Nursery School and Kindergarten Program
IEC-P1 - Scheduling for Instruction, Course Loads . .
IED-P0 - Course Loads & Grad Credit Requirements
Exhibit IED-E1 Graduation Requirements Senior Years English
Exhibit IED-E2 Graduation Requirements Senior Years Technology Program
Exhibit IED-E3 Graduation Requirements Senior Years French Immersion Program
Exhibit IED-E4 Graduation Requirements Senior Years Francais Program
IEE-P1 Challenging for Senior Yrs Course Credits
Exhibit IEE-E1 Challenging for Senior Yrs Course Credits
Exhibit IEE-E2 Challenge for Credit Option for a Course Credit
IEF-P1: Credit for Community Service - SIP and School Initiated Courses - SICs
Exhibit IEF-E1 Credit for Community Service
Exhibit IEF-E2 Community Service Student-initiated Project SIP Approval Form
Exhibit IFB-E1 School-Initiated Course Registration Form
Exhibit IFB-E2 Student Initiated Project Contract
Exhibit IFB-E3 Student Initiated Project Registration Form
IF-P1 - Curriculum Documents, Development & Course Outlines
IFD-P0 - Appropriate Educational Programming (AEP)
IFE-P1 - Programming for Enrichment
IFE-P2 - Talented and Gifted Programs
IFF-P1 - Home Bound and Home Schooling Instruction
IFH-P1 Educational Trips and Extended Educational Trips
Exhibit IFH-E1 Parent Guardian Permission Form Educational Trips and Extended Trips
Exhibit IFH-E2 Educational Trips and Extended Educational Trips
Exhibit IFH-E3 Volunteer Consent Form - Educational Trips and Extended Trips
IFJ-P2: Colony Blended Code of Conduct
Exhibit IFJ-E1 Blended Learning Student Agreement
IFK-P1 - Adult Education Programs and Dual Credit Programs
Exhibit IFK-E1 Post-Secondary Course Registration Form for Dual Credit
IGB-P1 School Division Acceptable Use of Electronic Technology Procedures
IGB-P2 Cell Phone and Digital Device Usage
Exhibit IGB-E1 Internet Access - Acceptable Use Agreement - Students
Exhibit IGB-E2 Internet Access - Acceptable Use Agreement - Staff
Exhibit IGB-E3 Internet Acceptable Use Policy Trustee Form
IGC-P1 - Community Resource Persons and Volunteers
IH-P1 Assessment, Communication & Reporting
IHA-P1 - Provincial Standards Tests - Storm Days
IHB-P1 - Student Specific Plans
IJ-P1 - Teaching About Controversial Issues and Potentially Sensitive Topics
IJB-P1 - School Guidelines for Potentially Sensitive Topics in PE/Health
IJC-P1 - Respect for Human Diversity
ILA-P1 - Religious Instruction Release Time
IM-P1 - Animals in the Schools
Section J: School Administration
JC-P1 - School Attendance Areas - School of Choice
Exhibit JDB-E0 - PSSD Pre-Registration Form
Exhibit JDB-E1 - PSSD Registration Form
Exhibit JDB-E2 - Statutory Declaration
Exhibit JDB-E3 - Revoking of Acting Parent Arrangement
Exhibit JDB-E4 - English as an Additional Language EAL
Exhibit JDB-E5 - Statutory Declaration Pilot Mound Hockey Academy
Exhibit JDB-E6 - Request for Change of Student Identification
Exhibit JDB-E7 - Visiting Student Registration Form
JDC-P1 - Admission of Resident Students
JDD-P1 - Registration Procedure for Children and Youth in Care
JDF-P1 - Admission of International/Out or Province Students
JDH-P1 - Admission of Student Expelled From Another Jurisdiction
JEA-P1 - Student Attendance and Absences
Exhibit JED-E - Principals Monthly Report
JF-P1 - Student Rights and Responsibilities
JFF-P0 - Student Awards and Divisional Recognition of Student Achievement
JFF-P1 - Graduation Ceremonies
JFG-P1 - Student-Based Extracurricular Groups
JFG-E1 - Extra-curricular planning
JG-P1 - Procedure for Enhancing Proactive Supports to Minimize the Use
JH-P1 - Interrogations and Searches
Exhibit JH-E1 - Youth Criminal Justice Act Statement to Person in Authority
JI-P1 - Student Demonstrations and Strikes
JKA-P1 - Detention, Probation, Suspension and Expulsion of Students
JLA-P1 - Student Insurance Programs
JLB-P1- Student Health Services and Requirements
JLC-P1 - Identification and Treatment of Students with Head Lice
JLE-P1 - Administration of Prescribed Medication
Exhibit JLE-E1 - Parent_Guardian Request and Authorization to Administer Medication to Student
Exhibit JLE-E2 - PSSD Parent_Guardian Authorization for Self Administration of Medication
Exhibit JLI-E2 - Follow-up to Oral Report of Suspected Child Abuse
JM-P1 - Supervision of Students
JMA-P1 - Student Safety Patrols
Exhibit JN-E1 - PSSD Locker Agreement
JP-P1 - Students with Motor Vehicles at School
JQ-P1 - Student Volunteers for School and Public Service
JR-P1 - Employment of Students
JS-P1 - Student Records (Pupil Files)
JT-P0 - Transcripts of Record of Achievement
Section K: School - Community Relations
KA-P1 - School-Community Relations Goals
KB-P1 - Public Information Program
KC-P1 - News Releases, Conferences and Interviews
KD-P1 - Community Use of School Facilities
Exhibit KD-E1 Outside User Policy - Application for Use of School Facilities
KDA-P1 - Emergency Use of School Facilities
KDB-P1 - Public Conduct on School Property
KE-P1 - Public Solicitations and Advertising in the Schools
KEB-P1 - Visitors to the Schools
KF-P1 - Public Commendations/Complaints/Concerns
Exhibit KF-E1 - Public Complaints Concerns
KFA-P1 - Public Commendations/Concerns About Learning/Instruction Resources/Materials
KFB-P0 - Public Complaints About Personnel
KFC-P0 - Public Complaints/Concerns About Policies
KG-P1 - Relations With Community Organizations
Section L: Relations with Education Agencies
About Regulations, Policies, Procedures, Guidelines, and Exhibits
Regulations are the rules used to carry out the intent of statutes (Acts) enacted by the Parliament of Manitoba or Canada. They are instruments of legislative power and have the force of law. Regulations contain more specific information than Acts. The actions of the Prairie Spirit School Division is governed by the regulations associated with the Public Schools Act and The Education Administration Act, among others.Policies are principles adopted by the Board of Trustees to chart a course of action for the Prairie Spirit School Division. Policies may include statements of facts, beliefs, goals and objectives, or directives. They function as principles for action, rules for conduct, and guidelines for activities. They create the boundaries within which decision-makers choose their plans of action.Procedures are more specific than policies. Procedures are the agreed methods or means by which the Prairie Spirit School Division takes action in its day-to-day functions. They provide a common set of strategies to accomplish policies and to ensure that a standardized course of action is being followed. They tell how, by whom, where, and when things are to be done, that is, what procedures are to be followed.Guidelines are statements by which to determine a course of action. Guidelines aim to streamline particular processes according to a set routine or sound practice. By definition, following a guideline is never mandatory. Guidelines are not binding and are not enforced. Guidelines are typically derived from publications of Manitoba Education or other provincial government entities, although the Prairie Spirit School Division board, administration, or individual schools may create guidelines within their own contexts.Exhibits are documents intended to provide additional information and to facilitate the understanding and uniform application of policies and procedures and guidelines (maps, lists, calendars, rubrics, forms in use, etc.)A note regarding the hierarchy of terms:Federal Acts and regulations outrank Provincial Acts and regulations. When there is a conflict between a Federal Act and a Provincial Act, the Federal Act prevails.Provincial Acts and regulations outrank policies of the Prairie Spirit School Division. When there is a conflict between a Provincial Act or regulation and the policies of the Prairie Spirit School Division, the Provincial Act or regulation prevails.Guidelines are not mandatory and are suggestions for a course of action to be determined by the Prairie Spirit School Division, its schools, and staff.Procedures, Guidelines, and Exhibits must align with the policies to which they are associated.Additional InformationVarious signs and symbols are used in the Manual.P. This symbol following a code indicates that the statement is an Administrative Procedure, not a Board policy. E. Exhibit. This symbol following a code indicates that this is a reference document, such as a calendar, a map, an application form etc. rather than a policy, procedure or guideline. M.R. Manitoba RegulationPSA Public Schools ActDates Where possible, the original date of adoption/issuance appears in the header, above the policy statement. No date entry indicates that the policy was adopted at the time the Manual was adopted by the Board of Trustees.Pertinent legal references are given to tell the reader where, in provincial or federal law, they may find certain statutes that relate to a policy.Certain policies/procedures relate to others and overlap with other policies/procedures. Cross-references are provided to help the reader find all of the related information.
We respectfully recognize that Prairie Spirit School Division schools are located on the traditional territories of Treaty One, and the shared lands of the Anishinaabe peoples and on the homeland of the Metis Nation.
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