GEJ-P1 - Supervision and Evaluation of Support Staff

The Board of Trustees of Prairie Spirit School Division believes that the systematic and planned performance evaluation of the support staff is a normal part of the working relationship between the employee and the assigned supervisor.

The purpose of conducting a performance evaluation is:

a)       To provide staff with feedback to their work performance and to provide recommendation to staff for growth;

b)      As a basis to recommend continued employment or dismissal during or upon completion of the initial probation period.

The responsibility for the supervision and evaluation of support staff members rests with the person(s) identified in the procedure below.

Evaluation will be done in the first six months of employment, and every three years thereafter.  Evaluations may be done more frequently if deemed necessary.

At the commencement of employment, employees will be provided with a job description.  Performance evaluation will reflect the criteria found in the job description.

A copy of the completed Evaluation Report will be presented to the employee and another copy will be placed in the employee’s file.

The Evaluation Report will be used (see Exhibits GEJ-E1, E2, E3, E4, E5) and/or evaluation instruments devised for specific employee groups:  Division staff (Division Office Support Staff, Maintenance Staff, Mechanic Staff, Network Administrators, Computer Technicians) , Custodians, Administrative Assistants, Librarian/Learning Resource Area Facilitators, and Educational Assistants. 

Bus Drivers (GFN-E1). 

See Exhibits GEJ-E1, E2, E3, E4, E5

Revised June 25th, 2002

Revised August 2008

Revised June 10, 2014

Revised January 26, 2022

Revised June 2022

The evaluation of the performance of support personnel shall be done in accordance with the following procedures.  All evaluation reports shall be signed by the appropriate supervisor(s) and the employee.

Maintenance Workers

Maintenance workers shall be evaluated by the Maintenance Supervisor.  The Supervisor shall be responsible for arranging a meeting to discuss the completed report, and for ensuring the signing of same.

Custodian Staff

Custodian staff members shall be evaluated jointly by the Principal and the Maintenance Supervisor.  They shall be responsible for the preparation and the completion of the performance evaluation report.  The Supervisor and the Principal shall discuss the report with the employee.  The Principal, the Supervisor and the employee shall sign the report before it is forwarded to the Division Office.

Division Office Personnel

The Secretary Treasurer shall be responsible for the evaluation of Division Office personnel.  Performance evaluation reports shall be discussed with the employee, duly signed, and filed.

Transportation Personnel

Bus Drivers and Bus Garage personnel shall be evaluated by the Transportation Supervisor.  Bus Drivers will be evaluated as per GFN.  The Supervisor shall be responsible for the preparation and completion of the performance evaluation report for each employee under his/her supervision and for meeting the employee to discuss the report, which will be signed by both.

Educational Assistants

Educational Assistants shall be evaluated by the Principal and the Resource Teacher, as outlined in the Handbook for Educational Assistants and Classroom Teachers Working with Educational Assistants and Policy GFE.

Administrative Assistants and Librarians/Learning Resources Area Facilitators

The Principal shall be responsible for the evaluation of the Administrative Assistant and Librarian/Learning Resources Area Facilitator.  The evaluation report shall be discussed with the employee, signed by both, and forwarded to Division Office.

Network Administrators and Computer Technicians

The Network Administrators and Computer Technicians shall be evaluated by the Information Technology Director.

Student Information Officer

The Student Information Officer shall be evaluated by the Superintendent.