GED-P1 - Support Staff Hiring

Support staff hiring shall be coordinated by the appropriate Senior Administrator.

Whenever candidates are being considered for a specific support staff position, the recommendation for hiring will be made by the Principal and/or the Student Services Administrator,

Support staff vacancies may be advertised internally before being advertised publicly.

An effective support staff selection process will ensure that the most appropriate candidate is selected for a specific position.

The selection process will include the following:

1. PRE-SELECTION

The Administrator responsible will:

• • Consult with the appropriate Senior Administrator to determine particular needs for the position;

• Develop a summary job description (qualifications, duties, responsibilities) to form the basis for selection; and,

• Post and/or advertise the position as appropriate.

2. RECEIPT OF APPLICATIONS

The Division Office will receive all applications for the position.

3. SCREENING AND SHORT LISTING

The applications shall be reviewed by the Administrator.  References for all candidates under consideration shall be checked.  A short list will be established and discussed with the appropriate Senior Administrator for approval.

4. INTERVIEW PANEL

The interview panel shall consist of the Administrator responsible and the appropriate Senior Administrator.

5. ARRANGING INTERVIEWS

The Administrator shall:

• Make arrangements with all concerned for a location and date for interviews;

• Set up a timetable for interviews and so advise the short listed candidates;

• Prepare the interview room with a sufficient number of tables, chairs, etc.;

• Prepare copies of resumes for members of the Interview Panel; and,

• Prepare a package of information for each candidate.

Applicants selected for interviews will be requested to bring (if issued within the last 6 months) or authorize, a Criminal Record Check Report.  Agreeing to a Child Abuse Registry Check, as per GAB-P0, will also be required.  The successful applicant will complete the online Respect in Schools training and online Accessible Customer Service training.  Reasonable accommodations are available for persons with disabilities on request.

6. DEVELOPING A QUESTIONNAIRE

The Administrator shall develop a questionnaire for use in interviewing candidates.  The purpose of interviews is to give all the candidates an equal opportunity to furnish information that will assist the Interview Panel in making a decision. Accordingly, questions should:

• Generally be asked in the same manner and order of all candidates;

• Be designed to reveal important aspects about the candidate’s qualifications, experience, knowledge, skills, attitudes, etc. and,

• Reflect the criteria identified in the Division’s job description for the position;

The questionnaire should be designed to facilitate the recording of notes and comments by members of the Interview Panel.

7. PREPARING FOR INTERVIEWS

Members of the Interview Panel shall meet prior to the interviews to review the questions and to decide who will ask what question.

8. POST-INTERVIEWS – DECISION-MAKING

The Administrator shall make the final recommendation and complete the Staff Hiring Form (GCE-E1) and submit it to the Division Office.  The position will be offered to the successful candidate, upon approval of the Senior Administrator.

9. FOLLOW-UP

All applications for the position, reference checks, and questionnaire forms will be kept securely on file at the Division Office for a period of 12 months.  All information gathered will be kept confidential in accordance with the Freedom of Information and Protection of Privacy Act.