PRAIRIE SPIRIT SCHOOL DIVISION

BOARD GOVERNANCE POLICY MANUAL 

Policy# 18 - Assets

Assets

The Prairie Spirit School Division operates in ways which protect and maintain its assets, and which will not unnecessarily expose its assets to risk. 

Consequently, the Senior Administration is responsible for: 

• Adherence to all provincially legislated requirements; 

• Taking measures to ensure the adequate security of all Division assets;

• Taking measures to protect against theft, casualty and liability losses to the Board, staff, or the Division itself through proper insurance;

• Taking measures to ensure uninsured personnel do not have access to material amounts of funds;

• Taking measures to ensure the Division, the Board or its staff are not unknowingly exposed to claims of liability;

• Maintenance of a safe and efficient transportation system;

• Not acquiring, encumbering, or disposing of Division real property (land and any permanent fixtures on it) without the prior approval of the Board (provincial approval is also required); and

• Ensuring resources provided to division staff are used exclusively for Division related activities.

Facilities 

The Division is responsible for assuring safe, inviting, well designed, and well maintained school grounds and facilities across the Division, and has a fiduciary responsibility to their citizens and taxpayers to protect their investments in the educational infrastructure. 

Senior Administration is responsible to set the Division’s facility management goals, action plans, and procedures. 

The Board believes that well-maintained facilities contribute to student success. The regular review and evaluation of facility life cycles and appropriate expenditures for required and preventative maintenance extend the useful life of facilities and reduce more significant future taxpayer investments. 

The Board’s guiding principles for procedure development in facility maintenance are to: 

• Strive towards accessible, healthy and safe environments for students, staff, and public;

• Utilize multi-year planning for maintenance and capital improvements to efficiently manage available resources;

• Utilize preventative maintenance practices to maximize the life of buildings and building systems; and

• Support facility design and construction practices that incorporate sustainable environmental goals and enhance student learning.