DK-P1 - Purchasing

To purchase supplies other than custodial supplies, Principals/Administrators will be required to use the following procedures:

1. The Principal/Administrator must complete a purchase order form for all supplies, equipment and repairs except for Manitoba Text Book Bureau orders, which are submitted on their form.

2. The purchase order form must contain the following information:

   1. quantity;

   2. description of items, supplies, repairs, etc.;

   3. full name and address of supplier;

   4. estimated cost;

   5. Principal/administrator or authorized person’s initials.

3. The original copy of the purchase order is to be forwarded to the vendor.

4. One copy of the purchase order is to be retained by the Principal/Administrator.

5. If a space on the purchase order form is inadequate to accommodate all items, type the list and attach one copy to the purchase order form stating on the purchase order “as per attached list”.

6. Shipments to schools must be checked against the packing slip/invoice.  Division Office must be notified immediately of any shortages.