GBM-P1 - Job Sharing

Statement of Understanding:

Job sharing is defined as an assignment in which one full-time staff position and its accompanying responsibilities are shared by two employees.

This job sharing guideline has been designed for the benefit of staff presently in the employ of Prairie Spirit School Division.

This job sharing guideline and the conditions set forth herein shall be subject to annual Senior Administration review.

Eligibility:

To be eligible for consideration, a staff employee must be currently employed in Prairie Spirit School Division and have a minimum of two consecutive years of service.

How Requested:

Staff requesting consideration for job sharing shall make a written request to Senior Administration with a copy to the employee’s supervisor.  The request, where possible, shall identify a proposed partner, and outline the proposed scheduling and responsibilities. The commencement date will be determined by Senior Administration in consultation with the parties concerned.

Conditions of Job Sharing:

1. All job sharing arrangements shall have as a first consideration the needs of the Division.  They are subject to final approval by Senior Administration.

2. Job sharing arrangements shall be considered only for a full-time position or equivalent.

3. Job sharing arrangements shall be reviewed annually and be continued or terminated at the discretion of Senior Administration and the supervisor involved. In the event it is decided that the arrangement be terminated, the job share partners will be given written notice of a minimum of sixty (60) calendar days.  If one of the job share partners is the original incumbent of the position, that individual shall receive first consideration for the full-time position.  In other circumstances the decision as to which of the job share partners, if either, fills the position on a full-time basis, shall be made by Senior Administration, in consultation with the supervisor.  The remaining partner, upon request, shall be assigned to the first available vacancy for which he/she has the qualifications and ability and, those being equal, seniority.

4. Staff in job sharing situations wishing to discontinue the arrangement shall submit their request to Senior Administration.  If approved, any assignment(s) resulting from the discontinuation of the arrangement will be made at the earliest opportunity.

5. Staff in job sharing situations shall be subject to the same supervision and evaluation as all other staff.

6. Job sharing partners, in consultation with and written approval of the supervisor and Senior Administration, shall agree in advance on:

   1. The actual hours and/or days to be worked by each;

   2. The system of communication to be utilized between the partners and the supervisor;

   3. The rights and obligations of each partner with respect to job-related activities, such as staff meetings, functions, closures, vacations and statutory holidays, substitution practice, overtime, etc.

   4. Changes in such agreements during the year shall be subject to the approval of the supervisor and Senior Administration.  There shall be no compensation in addition to the regular salary without prior approval by Senior Administration.

7. Each job sharing partner shall agree, at no additional compensation unless approved by Senior Administration, to:

   1. Attend all staff meetings, if requested by the supervisor;

   2. Attend all Division-sponsored inservice activities on the same basis as regular full-time employees if requested by the supervisor;

   3. Attend all other job-related functions as requested by the supervisor.

8. The job sharing agreement shall be designed to provide specific time commitments to the position.  Should discrepancies exist between assigned work schedules, time assignment shall be negotiated between the job share partners and approved by the supervisor.

9. Job sharing partners shall be employed on a predetermined specific time basis and shall be entitled to prorated salary and benefits provided for in the Collective Agreement, and covered by current policies and salary schedules in force. Sick leave entitlements shall be determined as of the commencement date of the job share prorated to the specific basis of employment up to the maximum accumulation provided for in the Collective Agreement and policies.  The same principles shall be applied in the determination of other benefit entitlements unless otherwise specifically provided.

10. In the event that it becomes necessary to replace one of the job share partners, continuation of the job share arrangement for that position shall be at the discretion and approval of Senior Administration.  If the arrangement is continued for that position, it shall be re-arranged and approved in accordance with the conditions herein.  If it is decided that the position will no longer be job shared and will revert to a full time position, the remaining partner shall receive first consideration for the full time position subject to the agreement of the supervisor and Senior Administration. It is understood that any substituting done by one partner for the other shall be at current substitute rates.

11. Job sharing partners shall be eligible for the same parental leave provisions as are employees with regular assignments.

12. Failure by either or both job share partners to comply with the conditions of the job sharing arrangement shall be sufficient cause for the supervisor and Senior Administration to review and, if deemed necessary, terminate the arrangement.

Job Share Agreement:

Each person entering into a job sharing position shall sign an agreement provided by the Division Office stating that they accept the conditions of job sharing as outlined herein.

See GBM-E1