Contracts

The Contract screen will appear, where you can enter the details about the contract.

Fields appearing in pink are mandatory, and must be entered:

• Customer: Select the customer from your Seedtrakr account who is a network partner (either a MySeed or Seedtrakr user).

• Type: Select the contract type. “Licensed Variety Sales” lets you track data for your licensed varieties.

• Product to Ship: Select the parent product that will be shipped to your partner.

• Contract Quantity: Enter the amount of the parent product that will be sent to the partner.

• Unit of Measurement: Choose a unit of measurement for the contract quantity.

• Crop Year: Select the crop year for the contract.

• Distributor retains ownership: Check this box if you (the owner of the licensed variety) will maintain ownership of the variety throughout the process. 

In Seedtrakr, this means any lots replicated from your partner to you will appear as owned lots, and for your partner any lots they add will appear as third‑party owned by you. If unchecked, the reverse applies.

• Distributor has visibility: Check this box if you want visibility throughout the process. 

In Seedtrakr, this means you will see the relevant seed crop records, harvest lots (unclean, clean, treated inventory) as well as sales from your partner. If left unchecked, only the sales from lots will be replicated and nothing else.

• VUA: The VUA checkbox will be auto‑checked if VUA was selected on the variety of the product.

• Track final sales: Check this box if sales of a variety should be replicated.

• Sales visibility: If Track final sales is checked, select the level of detail for sales coming back:

  • Total by partner: Replicated sales will be aggregated by product and partner. For example, if a partner made 5 bookings for 15,000 lbs each, the sales will be replicated to you as 75,000 lbs.

  • Individual sales: Sales will be replicated per product and per sale. For example, if a partner made 5 bookings for 15,000 lbs each, the sales will be replicated as 5 individual sales.

  • Individual sales with customer details: Sales will be replicated per product and per sale, with details on who the sale was for. For example, if a partner made 5 bookings for 15,000 lbs each, the sales will be replicated as 5 individual sales with the company name for each sale, the contact person’s first and last name, and the customer address.

• Royalty: Check this box if a royalty should be calculated on the sales that are replicated back.

• Licensed Variety Royalty Service: Select the existing royalty service.