Chart of Accounts Setup for Quickbooks (Online) Integration

To access the QUICKBOOKS INTEGRATION settings: Go to the ADMIN menu → COMPANY SETTINGS screen → QUICKBOOKS INTEGRATION tab

QuickBooks Chart of Accounts Summary:

The chart of accounts must be first fetched from QuickBooks in order to proceed with the integration. (See Fetching QuickBooks Chart of Accounts below)
Expense, Income and Asset accounts can be assigned on a per-product basis or they can use the defaults configured in the Seedtrakr company settings.
- Once products are fetched from QuickBooks, their accounts from QuickBooks will be fetched with them. This means that all you need to do is link the Seedtrakr product to the QuickBooks product and the accounts from Quickbooks will automatically be used. (This assumes that you have the products already created in both systems)
- The only scenario you should need to manually set up the accounts on Seedtrakr products is if you are creating a new product in Seedtrakr and will be syncing it to Quickbooks.
  - If you set the accounts (In the Add/Edit product/service/retail product dialog) those accounts will be used when the product is synced to QuickBooks
  - If you don't set the accounts on the product/service/retail product and then sync it to QuickBooks, the default accounts from the Seedtrakr company settings will be used for that product.

Fetching QuickBooks Chart of Accounts

The chart of accounts must be fetched from QuickBooks to correctly assign expense, asset and income accounts on product and services.

On the Quickbooks Integration tab in the company settings, click the QuickBooks Chart of Accounts tab.

Click the Fetch QuickBooks Chart of Accounts button.

This will pull all accounts from QuickBooks and show a list of all the ones that were found.

Click Close and then you will see all the accounts appear under the Chart of Accounts Tab.

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