Embedded Files
1. Indicate the type of the file to be exported
In the definition of the bank account, in the Account tab of the Bank window, there is the Payment Export Type field which indicates the file type for the MT100 export. Thus, this information will automatically be filled in when using the online banking export. These types are different depending on the bank/account and, as such, the human error is avoided.
2. Prepare the payments to be exported
The payments are exported using the Online Banking Payment Export window, found in the Open Items menu.
In order to realize the export, you need to have previously done the following actions:
For older versions than 14.04 functionality is:
Starting with v14.04 the preparation of the payments, approval and export of payments has been fully modifyed. Description of the new features can be found in chapter Payment Approvals.
Manual Payment Selection
This window is used for the manual selection of the payments.
Fill in the fields:
Bank Account - the account used to make the payments. In order for a bank account to be visible in this field, it needs to have defined records in the Bank Account Documents tab of the Bank window -> Account tab.
Payment Method - select the payment method that will be used (credit or direct deposit). The values available for selection are those defined in the Bank Account Documents tab of the Bank window -> Account tab.
Payment Date - the date of the record in the Payment Selection window.
Select the invoices that need to be paid, by selecting the checkbox to the left of each line.
Click on the Process button to generate a document in the Payment Selection window with the Payment Selection Line tab filled in.
If you press the Start button in the window that will be displayed, then the generated payments will be prepared, so the corresponding records in the Payment Selection window become uneditable.
The online banking export is done based on a list of payments. The payments prepared for export are displayed in the Payment Selection window, found in the Open Items menu. The records in this window come from:
their generation from Socrate BI;
their generation using the Payment Selection (manual) process.
The prepared payments are exported in the format corresponding to the bank in the Online Banking Payment Export
3. Payment Export
However, if you still need to modify the payments, avoid pressing the Start button and go to the Payment Selection window to do the required changes. You can erase the lines with invoices that, for various reasons, do not need to be paid. The Payment Amount field can be modified with the actual payment value. This field is automatically filled in by the system with the amount left to be paid for the invoice.
After finishing the modifications, move on to prepare the payments by:
clicking on the Prepare Payment button for the generated record - the payments for the lines corresponding to the respective line will be prepared;
using the Prepare Multiple Payment process, found in the Open Items window. This process prepares the payments for the export.
window, found in the Open Items menu. Select the list of payments you wish to export. The other fields will be selected based on the record in the Payment Selection window:
Bank Account - the account that the payment will be done from;
Current Balance - the balance of the selected account registered in SocrateCloud;
Payment Method - the payment method selected on the Payment Selection;
Payment Export Type - the type of the export file, from the definition of the selected bank account;
Create Payment - select this checkbox to create records in the Payment window.
Click on the Export button and save the file.
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