Objective
Registering and displaying Short Term Assets from purchasing to cassation. The necessary steps are:
Define an "Item" type product with a specific Product Category (e.g. Short Term Assets);
additional details regarding products can be found in chapter 05. Products
Enter a Purchase Order for the product defined at Step 1;
Enter/generate a receipt for the product;
Generate an invoice based on the receipt.
For the products that remain on stock, the inventory use must be registered. This requires another product to be defined - the short term asset - identical to the product defined at step 1, with the following characteristics:
recommended search key: <name>.OB where <name> is the name of the product defined at step 1;
has a specific product category (e.g. Out of Stock Short Term Assets);
Registering a short term asset use (stock exit) is described below:
create an inventory use document (Internal Inventory Use window) for the product defined at step 1;
create an inventory receipt document (Internal Inventory Receipt window) for the product defined at step 2. If the product is allocated to an employee, this must be specified on the document;
Allocating short term assets can be done by generating the inventory use using the initially allocated employee and the inventory receipt for the employee to which it will be allocated.
When selling a short term asset which is not stock, on the sales documents, the product defined at step 2 will be used. For counter documents, on the receipt and vendor invoice, the product needs to be changed to the one defined at step 1.
Cassation is done by processing an inventory use document containing the product defined at step 2, in the Internal Inventory Use window.